Jackie
Your enquirer *may* be thinking about the NLS Map Library, but I'm not sure.
So rather than me relaying incorrect/out of date information you could 
contact them directly via 
http://www.nls.uk/collections/maps/contact/index.html
Anne

Groom, Tim (CPS) wrote:
>
> The Staffordshire and Stoke on Trent Archive Service does not permit 
> the use of large plan scanners using rollers for the reproduction of 
> archive material due to the mechanical damage that might result. This 
> is based on advice given to us by our highly-experienced conservators.
>
> *Tim Groom*
>
> Senior Archivist (Collections Development)
>
> Staffordshire Record Office, Eastgate Street, Stafford, ST16 3QT
>
> 01785-278453
>
> [log in to unmask]
>
> Website : www.staffordshire.gov.uk/archives
>
> Online catalogue : www.archives.staffordshire.gov.uk
>
> ------------------------------------------------------------------------
>
> *From:* Archivists, conservators and records managers. [mailto:] *On 
> Behalf Of *Oakman Phil
> *Sent:* 19 August 2008 15:08
> *To:* [log in to unmask]
> *Subject:* Re: Scanning outsize plans
>
> He sounds like a delight. We don’t have any plans of that sort of size 
> so I don’t have your problem but I thought I’d stick in my tuppence 
> worth. It’s a bit of an old ploy to say loads of other places allow it 
> and not always true. If you’ve got a policy that works and is going to 
> keep your records safe its worth sticking to your guns. I suppose you 
> could value the plans and get the person to agree to pay for any 
> possible damage caused before carrying out the scanning process (or 
> levy an exorbitant charge for carrying out the iffy scanning process 
> but only charge two bob and a packet of crisps for using the digital 
> camera process)!
>
> Good luck
>
> Phil
>
> University of Northampton
>
> ------------------------------------------------------------------------
>
> *From:* Archivists, conservators and records managers. 
> [mailto:[log in to unmask]] *On Behalf Of *Davenport, Jackie
> *Sent:* 19 August 2008 14:54
> *To:* [log in to unmask]
> *Subject:* Scanning outsize plans
>
> Hi all,
>
> We have a gentleman wishing to visit us who will be looking for copies 
> of large scale boat plans which are too big for our A3 flatbed 
> scanner. We explained that the only photocopiers/scanners used by the 
> Council that could handle these are the massive ones that feed the 
> paper through between rollers (the ones the planners use). My 
> predecessor did not like these as he felt there was potential for 
> documents to be damaged, so our policy is that if it doesn’t fit the 
> A3 scanner copies can only be made via digital camera, taking several 
> pictures and fitting them together if need be.
>
> The gentleman has now replied that lots of other archives use this 
> sort of machine, including the NLS who he believes uses them to scan 
> “old and valuable books”. Is he mistaken, or does anyone out there use 
> these machines without any problems?
>
> Thanks,
>
> Jackie Davenport,
>
> Archives and Administration Manager,
>
> Manse Brae,
>
> Lochgilphead,
>
> PA31 8RT
>
> Tel: (01546) 604774
>
> Fax: (01546) 604769
>
> http://www.argyll-bute.gov.uk
>
>
> --------------------------------------------------------------------------------
>
>
> Privileged/Confidential Information may be contained in this message. 
> If you are not the addressee indicated in this message (or responsible 
> for delivery of the message to such person), you may not disclose, 
> copy or deliver this message to anyone and any action taken or omitted 
> to be taken in reliance on it, is prohibited and may be unlawful.
>
> In such case, you should destroy this message and kindly notify the 
> sender by reply email. Opinions, conclusions and other information in 
> this message that do not relate to the official business of Argyll and 
> Bute Council shall be understood as neither given nor endorsed by it.
>
> All communications sent to or from Argyll and Bute Council may be 
> subject to recording and/or monitoring in accordance with relevant 
> legislation.
>
> This email has been scanned for viruses, vandals and malicious content.
>
> This e-mail is private and may be confidential and is for the intended 
> recipient only. If you are not the intended recipient you are strictly 
> prohibited from using, printing, copying, distributing or 
> disseminating this e-mail or any information contained in it.
>
> We virus scan all E-mails leaving The University of Northampton but no 
> warranty is given that this E-mail and any attachments are virus free. 
> You should undertake your own virus checking. The right to monitor 
> E-mail communications through our networks is reserved by us.
>
> ------------------------------------------------------------------------
>
> * Staffordshire County Council - An Award Winning Authority*
>
> Municipal Journal (MJ) Award for Best Achievement in Children's Services
>
> National Council Worker of the Year winner - Innovation
>
> ------------------------------------------------------------------------
> *Disclaimer*
>
> This e-mail (including any attachments) is only for the person or 
> organisation it is addressed to. If you are not the intended recipient 
> you must let me know immediately and then delete this e-mail. If you 
> use this e-mail without permission, or if you allow anyone else to 
> see, copy or distribute the e-mail, or if you do, or don't do 
> something because you have read this e-mail, you may be breaking the law.
>
> Liability cannot be accepted for any loss or damage arising from this 
> e-mail (or any attachments) or from incompatible scripts or any virus 
> transmitted.
>
> E-mails and attachments sent to or received from staff and elected 
> Members may be monitored and read and the right is reserved to reject 
> or return or delete any which are considered to be inappropriate or 
> unsuitable.
>
> Do you really need to print this email? It will use paper, add to your 
> waste disposal costs and harm the environment. For further advice, 
> check out www.staffordshire.gov.uk/sustainablestaffordshire 
> <http://www.staffordshire.gov.uk/sustainablestaffordshire>.
>

-- 
Anne Taylor
Head of Map Department, Cambridge University Library, West Road, Cambridge CB3 9DR
Tel: 01223-333041.   Fax: 01223-333160.   email: [log in to unmask]
http://www.lib.cam.ac.uk/deptserv/maps/

!!NOTE NEW VAT NUMBER: G.B. 823 8476 09!!