Not definitive, but I would say you retain the records relating to the
closed institution for the periods the RMS set out, and then transfer to
archives as appropriate.
That is what appears to have happened where I worked previously!
Iain Harrison
Information Governance Officer
Information Governance Team
Customer & Workforce Services
Coventry City Council
Council House
Earl Street
Coventry CV1 5RR
Telephone No: 024 7683 3305
Fax No: 024 7683 3395
www.coventry.gov.uk
-----Original Message-----
From: The UK Records Management mailing list
[mailto:[log in to unmask]] On Behalf Of Sarah Graham
Sent: 12 June 2008 10:29
To: [log in to unmask]
Subject: Records of Closed Schools / Colleges
Hi everyone
I have another poser here that I'd be grateful for any opinions on!
One of the colleges in our area is closing down soon. Whilst I am clear
on where the pupil files should go (we will retain them in our Council
archive for those learners who have finished at the college, whilst
pupils who have transfered to another establishment will have their
records forwarded on), I am just seeking clarification on the remaining
records.
Many college records of course need to be kept permanently - so I am
assuming that the records should go to the local archives?
I've looked in the RMS Retention Guidelines for Schools and there are
only a couple of references to records in relation to closed schools -
'Instruments of government' are to be transered to archives whilst
'employers's liability certificates' should be retained for 40 years
after the school has closed.
If anyone on the list has experience of a school / college closing, I'd
be grateful for any advice in this regard.
Many thanks
Sarah
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