There is no standard way to do long-term digital preservation (come on
TNA where are you when you are needed). Electronic documents may remain
readable for less than 5 years depending on the take-up of the product
they were produced on. TIFF and PDF files are readable today and for the
foreseeable future but certainly not as long as good old paper. BIP0008
will help you with auditing and may give you direction.
Personally I would buy a robust EDRM and set up long term strategies for
migrating data in a secure way to whatever is the next new "thing".
Doesn't help very much I know but long term electronic storage of
documents is still a relatively new area.
Chris Tinsley MSc
Wiltshire County Council
Information is the key
-----Original Message-----
From: The UK Records Management mailing list
[mailto:[log in to unmask]] On Behalf Of Shiel,
Kathleen
Sent: 07 March 2008 13:18
To: [log in to unmask]
Subject: Digitising records
Dear group,
I wonder if anyone could confirm something for me. A department in my
organisation would like to digitise their social services records.
These are 75 year records. Am I right in assuming that they would need
to create a TIFF master copy (not be accessed) and to be saved onto a
high quality CD of DVD; and a JPEG access copy also on high quality CD
or DVD? I am assuming that the digitised copy will become the master
record and the paper records will be destroyed.
Any thoughts would be welcome.
Kind regards,
Kathy Shiel
Records Manager (Modern Records)
Woodhorn
Northumberland Museum, Archives & Country Park QEII Country Park
Ashington Northumberland
NE63 9YF
E-mail [log in to unmask] <mailto:[log in to unmask]> Tel :
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website - Modern Records Service:
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website - Northumberland County Council:
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