Ah well that's the difference then.  Respondents should make clear what they are charging for.

The students should be given a choice - a photocopy of their transcript with a covering letter or stamp across it confirming it is in response to a (Data Subject Access or other search) request, which in my experience meets most requirements, as students still have their original degree certificate and for which students can be charged a maximum of £10; or a copy on embossed paper for which they may be charged a premium fee.  

Mike Milne-Picken
Bradford College

-----Original Message-----
From: Admin-student [mailto:[log in to unmask]] On Behalf Of Lynzie Gadd (Examinations Officer)
Sent: 03 December 2007 17:41
To: [log in to unmask]
Subject: Re: Charging for transcripts?

Dear Mike

I agree that under DPA, students can obtain confirmation of their results etc. for a £10 fee. However, the Act does not require the information to be provided on specially embossed certificate paper. 
That's what they are being charged for.

You could fulfil the requirements of the Act but give the results on non-headed paper, which if a student needs to prove their qualifications to a third party, is unlikely to be considered suitable evidence, certainly for many employers...

We charge £50 for replacement certificates at Bristol.

Lynzie


Mike Milne-Picken wrote:
> Bradford College Open Days 2008. Make a date to come and see us.
> 11 March 2008, 12pm - 8pm   -   1 July 2008, 12pm - 8pm   -   21 August 2008, 12pm - 8pm
>
> Interesting - charge of £24 for BOTH certificate and transcript? 
>
> Crafty.  But if someone wanted just the transcript, they could make it 
> a Data Protection Subject access request and you would have to make it 
> free or charge them a maximum of £10. ;-)
>
> http://www.lboro.ac.uk/admin/ar/policy/dpact/sareq/index.htm#sec6
>
>
>
> Mike Milne-Picken
> Bradford College
>
> -----Original Message-----
> From: Admin-student [mailto:[log in to unmask]] On Behalf Of 
> [log in to unmask]
> Sent: 03 December 2007 17:16
> To: [log in to unmask]
> Subject: Re: Charging for transcripts?
>
> Loughborough Policy:
>
> http://www.lboro.ac.uk/admin/ar/student/graduation/student/certificate
> s/index.htm#duplicate
>  
>
> Miranda
>
> -----Original Message-----
> From: Admin-student [mailto:[log in to unmask]] On Behalf Of 
> Julie Lehane
> Sent: 03 December 2007 16:02
> To: [log in to unmask]
> Subject: Charging for transcripts?
>
> Colleagues,
> I've trawled the archives and I can't find that this question was asked in the last year or so (of course if anyone wants to point me in the right direction that will be fine).
>
> Please can you tell me whether you charge for transcripts and if so how much. Also, please can you sepcify whether the cost is determined by how long ago the student left the institution.
>
> Replies on or off list are fine.  If anyone is interested let me know and I will send you the collated results.
>
> Regards
>
> Julie Lehane
> Assistant Registrar (Academic Awards)
> University of Brighton
> ([log in to unmask])
> 01273 642823
>
>
>
>
> Email from Bradford College is subject to a disclaimer, the full 
> contents of which are available for viewing at the following link:
> http://www.bradfordcollege.ac.uk/emaildisclaimer.htm
>   

-- 


Lynzie Gadd LLB
University Examinations Officer and
Assistant Registrar
Examinations Office,
University of Bristol. BS8 1TH

Tel: +44 (0) 117 92 87680
Fax: +44 (0) 117 92 87681
Email: [log in to unmask]
Web: www.bris.ac.uk/exams