The whole thing, as usual is just a little bit late.
TNA was late with guidance on complying with FOI, when the guidance came
out it at best inadequate. The evaluation workbook came out in the
middle of the year, for discussion. Where have you been? Some of us
have been working with the FOI for the whole duration of the act.
TNA shows very little leadership, is slow to react and adds very little
value particularly for small County councils like mine.
Chris Tinsley MSc
Wiltshire County Council
Information is the key
-----Original Message-----
From: The UK Records Management mailing list
[mailto:[log in to unmask]] On Behalf Of Tom Wilson
Sent: 30 November 2007 11:27
To: [log in to unmask]
Subject: moreq 2 and TNA part 2
Importance: High
All
I recieved this positioning paper from the TNA on 20/11/07.
The National Archives' Position on Information and Records Management
and the EU DLM Forum MoReq2 Standard The National Archives vision has
three strands:
1. Lead and transform information management 2. Guarantee the survival
of today's information for tomorrow 3. Bring history to life for
everyone The first two strands are relevant to the development and
maintenance of sound information and records management for the public
sector within the United Kingdom.
Specifically we aim to:
* Shape future government information policy, from information creation
to re-use.
* Show leadership in helping the public sector understand the importance
of good information management.
* Create a common infrastructure of services and guidance to support
these aims.
* Preserve records of all kinds; physically at The National Archives,
and through our influence elsewhere.
* Work with others in the UK to ensure that between us, the right
information is preserved for today's business and tomorrow's history.
* Collaborate across the world to share expertise and innovation By
achieving these goals, we will also be in a better position to ensure
the ability to bring history to life in the future.
The National Archives now has lead policy responsibilities spanning both
the selection and preservation of information, and also its creation,
management and re-use.
The statutory
Records Management Code, issued under section 46 of the Freedom of
Information Act 2000, provides an overall guide and is used as a measure
by public authorities within the United Kingdom to assess their own
performance and by The National Archives as a basis for monitoring and
audit in our standards role.
The National Archives has published assistance, which is available in
the form of:
"Complying with the Records Management Code: Evaluation Workbook and
Methodology".
This and our other guidance is available on our web-site at:
http://www.nationalarchives.gov.uk/services/
Our guidance recognises and is compatible with ISO 15489 as the overall
records management standard and ISO 23081 as the overall metadata
standard.
The National Archives currently has a number of key projects in
development:
* For transfer of large volumes of records: the National Archives'
Seamless Flow
programme to facilitate the acquisition, transfer and preservation of
electronic records of permanent archival value.
* For data migration and Machinery of Government Change transfers, we
are currently developing guidance that includes a revision of XML Schema
files and the creation of supporting documentation and assessment tools.
This work will facilitate interoperability between EDRM systems using
the current e-GMS Metadata Standard.
The project will be completed in three stages:
o Phase 1: core metadata
o Phase 2: custom metadata
o Phase 3: supporting objects / metadata * To support information
capture and management we are developing new tools and methodologies at
the request of the UK Government's Knowledge Council1 within a timescale
of 2-3 years.
* To sustain government's semi-active records, we are leading the
cross-government Digital Continuity Project to provide a shared service
solution.
Currently EDRM systems are used in some areas of the UK public sector,
but experience has shown that not all types and sizes of organisation
derive equal benefit from such systems, and that EDRM systems are not
always the most cost effective solution as they do not necessarily
accommodate all the business-critical information and records of the
organisation (e.g. database and specialist systems such as GIS/mapping).
However The
National Archives recognises that EDRM can play a constituent part in
such solutions but there are circumstances where some organisations may
wish to consider alternative approaches.
It is expected that MoReq2 will be published in early 2008, with
associated testing materials published shortly thereafter. The National
Archives is a member of the EU DLM Forum and is also a member of the DLM
Forum Review Group for MoReq2. This body advises the European
Commission, who are funding the MoReq2 initiative, on the acceptability
of the evolving draft MoReq2 standard. It must be borne in mind that the
contracted authors have only recently published the latest draft for
MoReq2 to the
European Commission for review by the DLM Forum Review Group, and it
would therefore be premature to comment on the acceptability of the
current draft standard. Because of our position on the wider role of
EDRM systems in meeting the needs of public sector records management
The National Archives does not expect to mandate the use of the final
version of the standard in the UK public sector. We recognise, however,
that previous standards such as TNA2002, MoReq and indeed US DoD 5015.2
have been helpful to users and vendors, and we would acknowledge that
there is the potential for MoReq2 to be applied by these organisations
in order to assist with the procurement and implementation of records
management systems.
Any EDRMS testing to certify products will be based on the MoReq2
publications, with the testing regime agreed within and initiated by the
EU DLM Forum. The National Archives will not have direct involvement in
the EDRMS certification process.
Irrespective of the outcome, The National Archives will continue to
provide advice on all aspects of information and records management as
appropriate to UK public sector organisations.
Feedback & queries should be directed to:
[log in to unmask]
1 The Knowledge Council has been established to:
* provide leadership on Information and Knowledge Management across
government * bring together work in this field and tie it into wider
government priorities, and help us to maximise our impact and
achievements through collaborative working * help move Information and
Knowledge Management disciplines forward in the same way as for other
key professions across government, raising the profile and significance
of the work, and creating a stronger community of practice
Wiltshire County Council is a four star authority.
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