Dear Gerry
I would agree that if the minutes are comprehensive, it may not be necessary
to keep the agenda.
Keeping the agenda would indicate what was originally
intended to be discussed.
The distribution list would indicate who was originally intended to attend
the meeting.
Hope this is of use.
Peter Mead
Information Rights Specialist
80 Cadmore Lane
Cheshunt
WALTHAM CROSS
Herts EN8 9JX
Tel 01992 635276
Mobile: 07974 425077
Email: [log in to unmask]
----- Original Message -----
From: "Gerry Dane" <[log in to unmask]>
To: <[log in to unmask]>
Sent: Friday, November 02, 2007 9:39 AM
Subject: Agenda and Minutes
From a business perspective, just how important is it to maintain
permanently the agenda of important committees?
I understand 'completeness' (from an archival perspective) as one
consideration, but to what extent would the absence of the agenda (LONG
TERM) really compromise the minutes themselves as evidence?
I take the view that Agenda and Minutes evidence two elements of a
single transaction.
Any views?
Thanks,
Gerry
Newcastle University.
The question has been prompted by a long standing record-keeping
practice of maintaining agenda separate from minutes - and coupled
(predictably) with an office move.
Were the two series always maintained together, I doubt the question
would ever have arisen - but that does not mean in itself that both
Agenda and Minutes necessarily need to be assigned the same retention
period?
|