Having been stung by a counterfeit £20 note a few months ago I suspect the Law Society's statement is a bit behind the times.
With modern reprographics and laser printers, as an amateur, I would find it MUCH easier to fake a bit of paper form work than to hack into even moderately secure electronic storage.
Phillip Bradshaw
Information Manager
Clerk to the Council
Room 111, County Hall
EMail: [log in to unmask]
Phone: 029 2087 3346
Mobile : 07779 284684
Fax: 029 2087 3349
Proactive Publishing Promotes Positive Perceptions
-----Original Message-----
From: The UK Records Management mailing list [mailto:[log in to unmask]] On Behalf Of Robin Scally
Sent: 14 September 2007 10:35
To: [log in to unmask]
Subject: Re: BIP008 - legal admissibility
The Law Society has just released a practice note which covers electronic storage, it states:
'It is much easier to corrupt electronic data, whether by accident or design, than paper. Systems need to be in place to safeguard the authenticity, reliability, accessibility and security if all electronic material'
You will also have to decide who owns the originals before destroying.
Robin Scally
Records Manager
Freshfields Bruckhaus Deringer
65 Fleet Street, London, EC4Y 1HS
Direct Tel: +44 20 7427 3889
Mobile: 077250 63907
Fax: +44 20 7108 3889
-----Original Message-----
From: The UK Records Management mailing list [mailto:[log in to unmask]]On Behalf Of Paul Dodgson
Sent: 14 September 2007 10:26
To: [log in to unmask]
Subject: Re: BIP008 - legal admissibility
A paper document can suffer abuse more easily than an electronic one and it could be more difficult to prove reliability of paper than electronic
- audit trails etc may carry more trust in the electronic environment than the paper environment. However, the paper problem has existed for years, so what makes it more reliable to a lawyer?
Vendors rates should really not be discussed in a public forum, so please forgive me if I decline to comment.
I wonder?
Paul
-----Original Message-----
From: The UK Records Management mailing list [mailto:[log in to unmask]] On Behalf Of Tim Rodgers
Sent: 14 September 2007 10:11
To: [log in to unmask]
Subject: Re: BIP008 - legal admissibility
I guess there is an issue here in terms of documents scanned before the organisation is confident of compliance - indeed could a smart lawyer say that, if the scanned image dated from before "accreditation" then could it be less reliable.
The other point is we had more or less the same idea - did you tender or just pay Shipman, and if so is he reasonably priced?!
Tim
-----Original Message-----
From: The UK Records Management mailing list [mailto:[log in to unmask]] On Behalf Of Paul Dodgson
Sent: 14 September 2007 09:33
To: [log in to unmask]
Subject: Re: BIP008 - legal admissibility
Hi
We had the same issue recently and decided to ask an external body to validate our process; in fact we used Alan Shipman!
Paul
-----Original Message-----
From: The UK Records Management mailing list [mailto:[log in to unmask]] On Behalf Of Tina Martin
Sent: 14 September 2007 09:30
To: [log in to unmask]
Subject: BIP008 - legal admissibility
Dear all,
I would be grateful for some clarification on the above. We have a department who have decided to scan reccords with the aim of disposing of the orginals, we have purchased the toolkit and have set up process and procedures etc. However my question is can the department dispose of originals if they haven't been through any accreditation process (I don't suggest that they do) ????
_______________________________________________________________________
Leicestershire County Council - rated a 'four-star' council by the Audit Commission _______________________________________________________________________
This e-mail and any files transmitted with it are confidential. If you are not the intended recipient, any reading, printing, storage, disclosure, copying or any other action taken in respect of this e-mail is prohibited and may be unlawful. If you are not the intended recipient, please notify the sender immediately by using the reply function and then permanently delete what you have received.
Incoming and outgoing e-mail messages are routinely monitored for compliance with Leicestershire County Council's policy on the use of
electronic communications. The contents of e-mails may have to be
disclosed to a request under the Data Protection Act 1998 and the Freedom of Information Act 2000.
The views expressed by the author may not necessarily reflect the views or policies of the Leicestershire County Council.
Attachments to e-mail messages may contain viruses that may damage your system. Whilst Leicestershire County Council has taken every reasonable precaution to minimise this risk, we cannot accept any liability for any damage which you sustain as a result of these factors. You are advised to carry out your own virus checks before opening any attachment.
************************************************************************
*********
Working Together for a Better Tower Hamlets Web site : http://www.towerhamlets.gov.uk
London Borough of Tower Hamlets E-Mail Disclaimer.
This communication and any attachments are intended for the addressee only and may be confidential. It may contain privileged and confidential information and if you are not the intended recipient, you must not copy, distribute or take any action in reliance on it. If you have received this E-Mail in error please notify us as soon as possible and delete this E-Mail and any attachments. This message has been checked for viruses, however we cannot guarantee that this message or any attachment is virus free or has not been intercepted or amended. The information contained in this E-Mail may be subject to public disclosure under the Freedom of Information Act 2000. Unless the information is legally exempt from disclosure, the Confidentiality of this E-Mail and your reply cannot be guaranteed.
If your request relates to a Freedom of Information enquiry, please resend this to [log in to unmask]
************************************************************************
************
This e-mail is confidential and may well also be legally privileged. If you have received it in error, you are on notice of its status. Please notify us immediately by reply e-mail and then delete this message from your system. Please do not copy it or use it for any purposes, or disclose its contents to any other person: to do so could be a breach of confidence. Thank you for your co-operation. Please contact our IT Helpdesk on +44 (0) 20 7785 2000 or email [log in to unmask] if you need assistance.
Please refer to http://www.freshfields.com/legalnotice/uk.asp for regulatory information relating to the provision of insurance mediation services.
**********************************************************************
Privileged/Confidential Information may be contained in this message. If you are not the addressee indicated in this message (or responsible for delivery of the message to such person), you may not copy or deliver this message to anyone. In such case, you should destroy this message and kindly notify the sender by reply email. Please advise immediately if you or your employer does not consent to Internet email for messages of this kind. Opinions, conclusions and other information in this message that do not relate to the official business of the Council of the City and County of Cardiff shall be understood as neither given nor endorsed by it. All e-mail sent to or from this address will be processed by Cardiff County Councils Corporate E-mail system and may be subject to scrutiny by someone other than the addressee.
**********************************************************************
Mae'n bosibl bod gwybodaeth gyfrinachol yn y neges hon. Os na chyfeirir y neges atoch chi'n benodol (neu os nad ydych chi'n gyfrifol am drosglwyddo'r neges i'r person a enwir), yna ni chewch gopio na throsglwyddo'r neges. Mewn achos o'r fath, dylech ddinistrio'r neges a hysbysu'r anfonwr drwy e-bost ar unwaith. Rhowch wybod i'r anfonydd ar unwaith os nad ydych chi neu eich cyflogydd yn caniatau e-bost y Rhyngrwyd am negeseuon fel hon. Rhaid deall nad yw'r safbwyntiau, y casgliadau a'r wybodaeth arall yn y neges hon nad ydynt yn cyfeirio at fusnes swyddogol Cyngor Dinas a Sir Caerdydd yn cynrychioli barn y Cyngor Sir nad yn cael sel ei fendith. Caiff unrhyw negeseuon a anfonir at, neu o'r cyfeiriad e-bost hwn eu prosesu gan system E-bost Gorfforaethol Cyngor Sir Caerdydd a gallant gael eu harchwilio gan rywun heblaw'r person a enwir.
**********************************************************************
|