Thanks for all your replies. All your comments are what I felt about the
situation.

Brenda

Brenda Scourfield
Team Leader,
I.T.
Pembrokeshire County Council,
County Hall,
Haverfordwest.
SA61 1TP
 
01437 775380
 
 
 
 

-----Original Message-----
From: This list is for those interested in Data Protection issues
[mailto:[log in to unmask]] On Behalf Of Lee Gardiner
Sent: 13 August 2007 09:58
To: [log in to unmask]
Subject: Re: [data-protection] Social Services files

Unfortunately you can't withhold the data. Disproportionate effort
only applies to the provision of a copy of the information, not to the
disclosure of information so the requestor is still entitled to see all
of their personal data.

As such Social Services will still have to do the necessary preparation
of the file to redact information etc and make arrangements for the
individual to view the file or fail to meet the requirements of s7.

Unfortunately just because a lot of work is involved doesn't mean the
requestor can't see their personal data, only that they aren't entitled
to receive permanent copies.

Lee

-----Original Message-----
From: This list is for those interested in Data Protection issues
[mailto:[log in to unmask]] On Behalf Of Alan Stead
Sent: Mon 13 August 2007 09:56
To: [log in to unmask]
Subject: Re: [data-protection] Social Services files

Hi Brenda
We frequently get asked for files which are sensitive and extremely
large (
2 filing cabinets is our current record). However, whilst legally we can
withhold for the reasons you suggest, we feel that a person in care
should know as much as possible about themselves as though they had not
been in care, in other words we have a parental responsibility to the
individual, and so we do release even though it will mean that we may be
late on disclosure.
     

Reagrds

Alan

Alan Stead
Service Manager-Information Governance
Nottingham City Council
Guildhall
Burton Street
Nottingham NG1 4BT
Tel 0115.9154943

-----Original Message-----
From: This list is for those interested in Data Protection issues
[mailto:[log in to unmask]] On Behalf Of Brenda Scourfield
Sent: 13 August 2007 09:37
To: [log in to unmask]
Subject: [data-protection] Social Services files


We have received a SAR for a child care file. In these cases due to the
sensitive nature of the data they are dealt with by Social Services but
monitored by DP. Social Services have claimed -

copying all the files (of which there are a large number) would involve
"disproportionate effort" as referred to in the guidance for social
services p20 sec 5.29.

They have asked me to contact the data subject and ask exactly which
part they wish to have as they are unwilling to copy everything for the
reason above.
Has anyone else experience of this exemption under DP to not
dislose/copy all data.

Thanks
Brenda

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