I would suggest that a good rule of thumb is that if you have a record
that it exists (apart from the physical fact) then you need to record
when it ceases to exist.
A more precise answer would possibly be "No I don't seriously expect you
to make a note of everything you destroy, but I do if it is part of the
University's formal record"
Phillip Bradshaw
Information Manager
Clerk to the Council
Room 111, County Hall
EMail: [log in to unmask]
Phone: 029 2087 3346
Mobile : 07779 284684
Fax: 029 2087 3349
Proactive Publishing Promotes Positive Perceptions
-----Original Message-----
From: The UK Records Management mailing list
[mailto:[log in to unmask]] On Behalf Of Phil Astley
Sent: 12 July 2007 10:39
To: [log in to unmask]
Subject: Documenting the Disposal of Records
Morning, Folks
Here at Aberdeen University we have recently started using the services
of a shredding company whereby 'bins' which are located throughout the
institution and into which both confidential and non-confidential paper
waste goes, are uplifted on a weekly basis for onsite shredding and
subsequent recycling.
With this system in place the decision to destroy records is effectively
devolved to the individual. I am trying to square this with the need,
under Freedom of Information legislation, to document the disposal of
records without appearing to my colleagues to be unduly bureaucratic or
officious - "You don't seriously expect me to make a note of everything
I destroy, do you!?" being a typical rejoinder!
Suggestions from others in a similar position would be very welcome.
Kind regards
Phil Astley
Records Manager
University of Aberdeen
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