For your information.
Further to my original enquiry about equipment records, below, I've
found some related guidance fromt he Royal College of Pathologists
(2005) which states that equipment maintenance records should be
retained for the lifetime of the equipment, minimum 10 years (page 11,
items 47/48).
http://www.rcpath.org/resources/pdf/G031The%20retention%20and%20storage%
20of%20pathological%20records%20and%20archives%203rd%20ed%20with%20revis
ion%20Oct%202006.pdf
Catherine
> -----Original Message-----
> From: Redfern Catherine
> Sent: 08 May 2007 16:34
> To: [log in to unmask]
> Subject: RE: Equipment records - 11 years
>
>
> > In accordance with Department of Health guidelines we are
> > retaining records of "Equipment - records of non fixed
> > equipment, including specification, test records, maintenance
> > records and logs" for 11 years (Consumer Protection Act 1987).
> > Can anyone clarify if this is 11 years from the date of the
> > record or 11 years after the end of the life of the equipment?
>
> Just to follow up on my query. I haven't really found a
> definitive answer, but had a couple of helpful responses.
>
> One person said:
>
> "I think you will find it the latter. But just a word of
> caution we keep our equipment records for 15 years which is
> an insurance company requirement. It may be worth checking."
>
> Another said:
>
> "I've often wondered about this period of '11 years' myself -
> I've never been able to find the person responsible for it to
> find out exactly what it's based on. I've assumed that it's
> based on the limitation period prescribed by s 11A of the
> Limitation Act 1980 (inserted by Part 1 of Schedule 1 of the
> CPA 1987), i.e. 10 years, with a year added 'just in case'.
> I haven't been able to find any other likely basis for it.
> If I'm right, the Consumer Protection Act 1987 is obviously
> not the correct citation. In any event, records relating to
> different types of equipment might require different
> retention periods, depending on the purpose of the equipment
> and the context in which is was used. There are quite a lot
> of entries relating to equipment records in the most recent
> JISC retention schedule for HE. This is the link:
> http://www.jiscinfonet.ac.uk/partnerships/records-retention-he
> If you type 'equipment' in the Search box, it will produce a
> list of all the record classes."
>
> Thanks to those who replied - the info was helpful. I think
> I'm going to err on the side of caution.
>
> Catherine
>
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