Claire
There have been a couple of discussions about versioning on this list.
See, for example
http://www.jiscmail.ac.uk/cgi-bin/webadmin?A2=ind0607&L=RECORDS-MANAGEME
NT-UK&P=R13200&I=-3
And also
http://www.recordsmanagement.ed.ac.uk/InfoStaff/RMstaff/VersionControl/V
ersionControl.htm
(the latter being contributed by Susan Graham).
But, IMHO, a key point is this: whatever rules you decide (e.g.
numbering x.y, x, or 00x?) and whatever you concoct to decide who should
increment the version numbers (senders? recipients?) and when (at time
of change? at time of receipt? at time of sending?), users are unto
increment them your users are unlikely to stick to these rules unless
you devote an unlikely amount of resource to training, handholding and
policing.
Sorry to sound pessimistic, but that is how I see it.
Marc Fresko
-----Original Message-----
From: The UK Records Management mailing list
[mailto:[log in to unmask]] On Behalf Of Claire Park
Sent: 22 March 2007 13:18
To: [log in to unmask]
Subject: Version Control
Does anyone know if there is an accepted 'standard' for applying version
control to documents?
We have recently discovered that there is a huge difference in the was
version controls are added to documents across the authority.
Admittedly in the absence of any corporate guidance users/creators have
applied their own logic. There is a difficulty understanding what is
meant by the terms 'draft' and 'version 1/2/3', etc.
If there is a standard, defintion or useful guide I would be grateful if
someone could point me in the right direction.
Thanks
Claire Park
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