Jenny,
We've taken the simpler approach - there should be no personal stuff on
the network.
We permit the personal use of PCs etc, but say that any personal files
can be stored on the local PC drive. We say that it won't be backed up
and we will reserve the right to delete the information if required
(although we will attempt to give them the opportunity to remove it).
Donald Henderson
Information Compliance Manager
Perth & Kinross Council
-----Original Message-----
From: The UK Records Management mailing list
[mailto:[log in to unmask]] On Behalf Of Jenny Godfrey
Sent: 21 February 2007 12:08
To: [log in to unmask]
Subject: Shared drives and personal drives
Hello,
I find myself in a tricky situation. At present, we have 2 shared
drives (the J & P drives) and each member of staff has a personal area
on the H drive.
To discourage staff from storing work related information on their H
drives and to make sure they store it within the appropriate section on
the J drive, we adopted a policy about a year ago of no longer backing
up the H drives.
This has now posed a question, on the back of a major server melt-down,
where staff should store confidential personal information (i.e.
appraisal reports, reports relating to staff members etc) if they cannot
be sure that this information will be retained safely.
As a Records Manager, I believe the policy of not backing up personal
drives is sensible as I want to make sure corporate information is
stored in corporately accessible areas. However, I understand the
concerns of staff if they feel they don't have a safe area to store work
related personal information.
Does anybody have any suggestions for a fair compromise? Grateful for
any views.
Many thanks,
Jenny
Jenny Godfrey
Information Manager,
Postcomm,
Hercules House,
Hercules Road,
London,
SE1 7DB
Tel: 020 7593 2132
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