Claire,
There's an ANSI standard covering this. It may help but I haven't actually read it so can't comment!
http://www.arma.org/bookstore/productdetail2.cfm?ProductID=1272
ARMA also does a pamphlet aimed at staff induction and training on the topic.
http://www.arma.org/bookstore/productdetail2.cfm?ProductID=1780
Regards,
Susan
Susan Mansfield
Information Services Manager
Scottish Parliament Information Centre
The Scottish Parliament
Edinburgh
EH99 1SP
t: 0131 348 6230
e: [log in to unmask]
w: www.scottish.parliament.uk
-----Original Message-----
From: Claire Park [mailto:[log in to unmask]]
Sent: Thursday, January 25, 2007 1:10 PM
Subject: Vital Records - How do you identify them in the first place?
Hello all - Happy New Year! I can't believe it's taken me this long to
log back on....
To the point in hand! We have been constructing our retention
schedules/guidance for almost three years now and and we have a number one
recurring question (except when can we chuck this out): What exactly is a
vital record?
This is a good question. It's all very well in my opinion having a policy
document that says "thou shalt be aware that some records are vital". The
other thing that is oft said is "the records deemed to be vital to assist
the Council to continue to operate in the event of a disaster".
This is a general statement that appears everywhere from Risk Management,
Insurance to the Corporate Strategy BUT how do you define what they are
and is it possible to define what they are? We talk about 'asset
management' all the time but that does not include information.
Essentially I am considering writing a "Preservation Policy" (different
from Archive considerations) to draw attention to the types of document
that the user needs to retain - instead of chucking it out!
I was wondering if anyone had attempted a similar sort of work and would
be prepared to discuss or share documents?
**********************************************************************
"For latest news and information about all aspects of Parliamentary business, MSPs and our work, visit the Parliament's website at http://www.scottish.parliament.uk/.
For information about how you can visit the Parliament, go to http://www.scottish.parliament.uk/vli/visitingHolyrood/index.htm.
Watch Parliamentary business live at http://www.holyrood.tv/
The information in this e-mail transmission and any files or attachments transmitted with it are strictly confidential and may contain privileged information. It is intended solely for the person or organisation to whom it is addressed and if you are not the intended recipient, you must not copy, distribute, disclose or take any action in reliance on it. If you have received this e-mail in error, please delete it from your computer system and notify the sender as soon as possible.
While this e-mail message and attachments have been swept by the content filter software for the presence of computer viruses, the Scottish Parliamentary Corporate Body does not guarantee that either are virus-free and accepts no liability for damage sustained as a result of a virus. It is the recipient's responsibility to ensure that the onward transmission, opening or use of this message and any attachments will not adversely affect their systems or data or otherwise incur liability in law."
**********************************************************************
|