Caroline,
I expect you have found that information on the Microsoft web site on this
issue is not readily located, beyond a vague 'some punctuation characters
are permitted in Windows file names'. Certainly, I have received files in
the past from colleagues who like to put semi-colons in a file name. MS
Office applications in general seem to tolerate this, but I found that other
applications reject such file names. For version control, I myself therefore
always avoid all punctuation characters in file names except '-', '_' and of
course the '.' preceding the extension.
Regards,
Bob
Principal Associate
InfoPlex Associates, UK
www.infoplex-uk.com
This note confirms that this email message has been checked for the presence
of computer viruses. However we would advise that in keeping with good IT
practice, the recipient should ensure that the e-mail together with any
attachments are virus free by running a virus scan themselves. InfoPlex
Associates cannot accept responsibility for any damage or loss caused by
software viruses.
-----Original Message-----
From: The UK Records Management mailing list
[mailto:[log in to unmask]]On Behalf Of Caroline Ives
Sent: 02 January 2007 12:52
To: [log in to unmask]
Subject: Version control in MS Office 2003
Happy new year to you all!
I am working on establishing a version control standard and was just
wondering whether anybody had come across the following issue:
When using "v0.01" in the title of a MS document to indicate the version,
we have noticed that if the document is accessed via an email attachment it
loses the decimal point in the title; e.g. becomes, "v0 01"
I have been advised that this is because the "." is only recognised in the
title to identify the type of file extension, - e.g. ".doc" for Word.
It might seem insignificant, (obviously this doesn't help with consistency
but when listing documents it still seems to correctly put them in order
regardless of whether it has a "." or not) - but I wondered whether there
are there any other implications that this might have, (e.g. would this be
problematic using an EDRMS or MS Sharepoint?)
It has been suggested that I should use a hyphen instead "v0-01" - which
I'm certainly considering using if only for consistency sake; but again I'd
be interested to hear if anybody had come across this and whether there are
any implications of doing this?
All responses gratefully received!
Many thanks
Caroline Ives
Corporate Records Officer
Salford City Council
|