Unless I am missing something (and please correct me if I'm wrong) I
understand macros are used in active documents that are often updated
and/or changed and I would suggest it is not a good idea to save them in
an EDRMS. A record should be robust evidence of a transaction which can
be proved to be what it says it is and an enabled macro means it could
be changed.
I don't have any suggestions other than not declaring the macro enabled
document as a record. Otherwise you would have to disable the macros to
ensure it meets BIP0008 requirements as you propose.
Julie Gibbs
Information Officer, ICT
Crewe & Nantwich Borough Council
Message-----
From: The UK Records Management mailing list
[mailto:[log in to unmask]] On Behalf Of Will Boardman
Sent: 09 October 2006 14:51
To: [log in to unmask]
Subject: Macros in Electronic Records
Good afternoon,
I'm currently looking at the requirements of BIP0008 and general issues
of
admissibility of electronic records. One of our problem areas is macros
in
documents saved to our EDRMS. Some documents use macros for good reason.
However, when these are declared as records, the macros remain active
and
may alter information in the record when the file is opened. Clearly
this
would reduce the evidential weight of the record.
One option is for us to make it a business rule that everybody disables
the macros before declaring a record. This could, however, be quite an
onerous process, and I doubt whether this would always happen.
Has anyone else faced this problem, and found a different solution?
Any thoughts much appreciated.
Regards
Will
Will Boardman
Records Management Analyst
Highways Agency
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