Agree with Philip, best to be seperate documents which is true of our
own policies. As you identify even on a practical level as well it is
easier to withdraw one document for updating that having to withdraw
both if they were combined.
Our policy authorises the construction/maintenance of the retention
scheme in a similar fashion to that described by Philip (albeit with
different approving authorities).
Mark
>>> "Bradshaw, Phillip" <[log in to unmask]> 20/09/06 08:40:42
>>>
Separately - definitely
Not only for the reasons Jo mentions but also because the approval
mechanism
is likely to be very different. Policy will be agreed at board /
senior
management level.
Retention and disposal will be set at a lower level - typically (in
our
organisation for example) being signed off, and amended as necessary,
by
the Chief Legal Officer (to give it bite) on the advice and
recommendation
of the Records Manager - who will of course consult operational units.
_____
From: The UK Records Management mailing list
[mailto:[log in to unmask]] On Behalf Of Wootton
Joanne
Sent: 19 September 2006 16:19
To: [log in to unmask]
Subject: Records Management Policy and Retention
All
Apologies if this is old ground... but...
Is it considered best practice to include a Retention and Disposal
Schedule
within a Records Management Policy, or is it best to have these as
separate
entities that refer to each other?
I would have thought it was best to have them separate and mutually
supportive rather than as one document, as potentially the schedule
could be
updated and amended more regularly than the policy. Am I wrong?
Any help greatly appreciated.
Thanks
Jo
Joanne Wootton
Records Manager
Police Information Technology Organisation
Tel: 020 8358 5795
Website: www.pito.org.uk
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