We keep them separate but linked. We've got a broad-brush policy statement referring to the deployment of a schedule, a strategy with deals with implementation of policy, and a set of appendices to the strategy, one of which is the retention schedule.
Deirdre Sharp
-----Original Message-----
From: The UK Records Management mailing list
[mailto:[log in to unmask]]On Behalf Of Mark Brookes
Sent: 20 September 2006 10:56
To: [log in to unmask]
Subject: Re: Records Management Policy and Retention
Agree with Philip, best to be seperate documents which is true of our
own policies. As you identify even on a practical level as well it is
easier to withdraw one document for updating that having to withdraw
both if they were combined.
Our policy authorises the construction/maintenance of the retention
scheme in a similar fashion to that described by Philip (albeit with
different approving authorities).
Mark
>>> "Bradshaw, Phillip" <[log in to unmask]> 20/09/06 08:40:42
>>>
Separately - definitely
Not only for the reasons Jo mentions but also because the approval
mechanism
is likely to be very different. Policy will be agreed at board /
senior
management level.
Retention and disposal will be set at a lower level - typically (in
our
organisation for example) being signed off, and amended as necessary,
by
the Chief Legal Officer (to give it bite) on the advice and
recommendation
of the Records Manager - who will of course consult operational units.
_____
From: The UK Records Management mailing list
[mailto:[log in to unmask]] On Behalf Of Wootton
Joanne
Sent: 19 September 2006 16:19
To: [log in to unmask]
Subject: Records Management Policy and Retention
All
Apologies if this is old ground... but...
Is it considered best practice to include a Retention and Disposal
Schedule
within a Records Management Policy, or is it best to have these as
separate
entities that refer to each other?
I would have thought it was best to have them separate and mutually
supportive rather than as one document, as potentially the schedule
could be
updated and amended more regularly than the policy. Am I wrong?
Any help greatly appreciated.
Thanks
Jo
Joanne Wootton
Records Manager
Police Information Technology Organisation
Tel: 020 8358 5795
Website: www.pito.org.uk
**********************************************************************
Internet email is not to be treated as a secure means of
communication.
PITO monitors all internet email activity and content.
This communication is intended for the addressee(s) only.
Please notify the sender if received in error. Unauthorised use or
disclosure of the content may be unlawful. Opinions expressed in this
document may not be official policy.
Thank you for your co-operation.
**********************************************************************
-----------------------------------------------------------------------------------------------
Visit our website www.citb-constructionskills.co.uk for information and advice on training, learning and careers.
Files attached to this e-mail have been checked with virus detection software prior to transmission but you should still carry out your own virus check before opening any attachments. CITB-ConstructionSkills does not accept liability for any damage or loss which may be caused by software viruses. The contents of this e-mail and any attachments are the property of CITB-ConstructionSkills and are intended for the use of the recipient only.
If you have received this e-mail in error, please immediately notify us at [log in to unmask] and delete it.
The information contained in this email is intended only for the person or organization to which it is addressed. If you have received it by mistake, please disregard and notify the sender immediately. Unauthorized disclosure or use of such information may be a breach of legislation or confidentiality and may be legally privileged.
Emails sent from and received by Members and employees of Norfolk County Council may be monitored.
Unless this email relates to Norfolk County Council business it will be regarded by the Council as personal and will not be authorized by or sent on behalf of the Council. The sender will have sole responsibility for any legal actions or disputes that may arise.
|