Mark,
Just picked up on your question below. We operate a shared drive environment
alongside our EDRM system.
We choose not to implement the EDM bit just yet, preferring to get our
records under control first. To this end we have created the role of Shared
Drive Co-ordinator (SDC) who has been tasked to manage the shared drive,
create folder structures and move records into the ERM system at the
appropriate part of the fileplan. The ERM fileplan is created and managed
'top down' from the corporate level with a connecting 'bottom up' folder
structure managed by the Local Record Officer (LRO) at the devolved business
area level.
The shared drive is divided in to three hierarchical folder sets: 1,
Historical and legacy folders, 2, Current work-in-progress folders and ERM
filing folders - the movement between originates in the work in progress,
moves to the ERM filing and then moves to the ERM system. The SDC controls
this whole process.
Once we have completed ERM rollout, then we will move to full EDRM and
switch off all drives. The EDRM will be the normative work environment from
that point forward - moving from EDM to ERM within the one system.
Hope this is of some assistance. Happy to discuss further. Kind regards
Joseph
Joseph Wisener BA Hon's ILS
CAA EDRM System Manager
Civil Aviation Authority
Tel 01293-573962
Email [log in to unmask]
-----Original Message-----
From: Mark Brookes [mailto:[log in to unmask]]
Sent: 21 June 2006 12:04
To: [log in to unmask]
Subject: Network drive restrictions with existing EDRM system in
place
All,
A query for the group that operate both an EDRM setup and have existing
shared/personal network drives available to staff.
I would like to know what if any, restrictions are placed on network
drives for users (e.g. storage quotas and what cappings are applied?) in
order that staff are encouraged to use the EDRM platform.
Perhaps opening up the debate wider, what tricks and tools do you use
to encourage staff to utliise the EDRM system rather than revert to
network drives. We have publicity and awareness campaigns but would be
interested in other avenues.
In our situation we can not fully remove network drives because a
certain range of filetypes cannot be adequately stored in the EDRM such
as interlinked spreadsheets.
Replies on or off list welcome, I will summarise responses where
appropriate.
Regards
Mark
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