Hello
My colleagues across the County Council are increasingly asking about
scanning, as they see it as the solution to lack of space (i.e. scan
everything and get rid of the paper). Our IT department are worried about
this from a file size/format point of view, but we are also worried from an
auditability/legal admissability/records management point of view. I am
therefore trying to draw up a Scanning Standard and Toolkit, to give our
recommendations on how to scan, where to scan to (and what to call it!),
what processes to use, whether to outsource or do it in-house, whether to
back-scan etc. I am really writing to see if anybody else has any similar
document they are willing to share, or has any guidance that they provide.
I am happy to consolidate any responses for the list and I look forward to
your replies. Thank you.
Heidi
******************
Heidi McIntosh
Electronic Records Manager
Worcestershire Record Office
Modern Records Unit
County Hall
Spetchley Road
Worcester
WR5 2NP
Tel: 01905 728762
Fax: 01905 766698
[log in to unmask]
http://www.worcestershire.gov.uk/records
**********************************************************************
Privileged/Confidential information and/or Copyright Material
may be contained in this email. The information and Material
is intended for the use of the addressee(s) only.
If you are not the addressee or the person responsible for
delivering it to the intended addressee(s), you may not copy or
deliver it to anyone else or use it in any unauthorised manner.
To do so is prohibited and may be unlawful. If you receive this
email by mistake, advise the sender immediately by using the
reply facility in your email software.
Any views or opinions presented are solely those of the author
and do not necessarily represent those of Worcestershire County
Council.
Although this email and attachments are believed to be free of any
virus or other defects which might affect any computer or IT systems
into which they are received, no responsibility is accepted by
Worcestershire County Council for any loss or damage arising in any
way from the receipt or use thereof.
**********************************************************************
|