Dear All
If you are booking CERN hostel accommodation for the Tier-2 workshop and tutorials but do not hold a CERN pass, you are likely to be asked for a CERN contact person who can approve your request. The person you should use for this is:
Name: Jamie Shiers
Phone: 74928 164506
Department: IT & Group: GD
Bld: 28 Office:R-014
E-mail: [log in to unmask]
Let me know if there are any problems.
Many thanks,
Jeremy
> -----Original Message-----
> From: Testbed Support for GridPP member institutes [mailto:TB-
> [log in to unmask]] On Behalf Of Coles, J (Jeremy)
> Sent: 06 April 2006 15:02
> To: [log in to unmask]
> Subject: Tier-2 workshop - Next steps
> Importance: High
>
> Dear All
>
> I have now mailed everyone on my list directly so you should now know the
> status of your bid to attend the Tier-2 workshop and tutorials. If you
> expected to hear something but have not then please contact me directly.
>
> For those of you whose bids were successful this is what you need to do
> next.
>
> 1) Remind yourself of the GridPP travel policy
> http://www.gridpp.ac.uk/meetings/Travel_Policy.html
>
> 2) Download, complete and submit the travel request form:
> http://www.particlephysics.ac.uk/research/travel-and-claim-forms.html. As
> explained on the form template you will need to email your request to
> [log in to unmask] The project code to use is FL69000. For the org
> unit (which all universities have) see Annex B in
> http://www.particlephysics.ac.uk/research/travel-and-claim-
> forms/PPDOverseasT_SprocedureDec05.pdf. The reason to travel is "to attend
> the WLCG Tier-2 workshop (12th-14th June 06) and WLCG Tier-2 tutorials
> (15th-16th June 06) at CERN, Geneva". YOU MUST submit your travel request
> form before booking travel, but you may wish to book your CERN hostel
> accommodation now to avoid disappointment (the booking can be cancelled
> without cost providing sufficient notice is given to the hostel).
> Generally you will only hear back if the travel request is not successful
> - an oddity of the current system. If you are not familiar with this
> approval process or something required for the form please speak to
> colleagues in your department who can probably help.
>
> 3) Email the CERN hostel to request a booking for the period you will be
> at CERN (for most this will be from the night of Sunday 11th June until
> Friday 16th June). The CERN hostel can be reached via:
> [log in to unmask] You can find more details here: http://housing-
> service.web.cern.ch/housing-service/hostelwelc.html. You are STRONGLY
> advised to book your accommodation AS SOON AS POSSIBLE. Bookings for June
> have only just started so be quick as the hostel fills up quickly around
> large events.
>
> 4) Book your flights as soon as possible to minimise travel costs.
>
> Please note that GridPP will fund approved people up to a limit of £550.
> This is more than my estimate of costs which are: Flight £100; Other
> transport £50; CERN hostel (55CHF per day) £122 and CERN subsistence
> (currently a maximum of 87CHF per day) £193. This gives a total of £465.
> Note that if you go above the £550 limit (for example if you end up in an
> expensive hotel due to late booking) you will need to find alternative
> funding for the excess.
>
> If you have any questions about the above procedure please let me know. In
> the meantime please act quickly!
>
> One final request: During the tutorial days we are likely to have several
> hours for UK specific training. If there are any areas you would like
> covered please let me know. One example is configuring schedulers.
>
> Kind regards,
> Jeremy
> --------------------------------------------------------------------------
> --
> Dr Jeremy Coles
> GridPP Production Manager
> CCLRC eScience Department Phone: (+44)(0)1235 778256
> Rutherford Appleton Laboratory Fax: (+44)(0)1235 446626
> Chilton, Didcot, Oxon, OX11 0QX, UK Email: [log in to unmask]
> --------------------------------------------------------------------------
> --
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