Has anyone else noticed that the pdf DIRKS manual online is incomplete?
It should have 70 pages, but only downloads about 55 of them!  Does
anyone know where I can find the remaining 15 pages?

Sarah Jane Cousins
(Records Manager)

Corporate Services
Hampshire Constabulary PHQ
West Hill, Romsey Road
Winchester, Hants.,
01962 814778
[log in to unmask]



-----Original Message-----
From: The UK Records Management mailing list
[mailto:[log in to unmask]] On Behalf Of John Lovejoy
Sent: 22 February 2006 22:06
To: [log in to unmask]
Subject: Re: Consultation on Business Classification/folder structure
etc.

David

Not so much a practical experience, but the National Archives of
Australia provides some information on 'interviewing' staff as part of
their procedures for developing a Business Classification Scheme.  While
it might be over and above what you are trying to do, it might be of
some help.

It is part of their "DIRKS Manual - A Strategic Approach to Managing
Business Information" (Designing and Implementing RecordKeeping
Systems).
The interviewing advice (including the types of questions you should be
asking) is at
http://www.naa.gov.au/recordkeeping/dirks/dirksman/dirks_A2_interviews.h
tml,
while the broader issue of analysing business activity is at
http://www.naa.gov.au/recordkeeping/dirks/dirksman/step_B.html. The full
DIRKS manual is at
http://www.naa.gov.au/recordkeeping/dirks/dirksman/dirks.html.

The Archives Advice "Using shared folders in conjunction with a
recordkeeping system" at
http://www.naa.gov.au/recordkeeping/rkpubs/advices/advice70.html may
also be of use. I assume that the "folders" you talk of are shared
network folders.

John Lovejoy
[log in to unmask]
These are my views, which strangely coincide with those of my employer.
Full disclosure: I may have at some stage, contributed to the
development of some (albeit small) parts of the DIRKS manual.  I am the
author of the Archives Advice.


-----Original Message-----
From: D.Turpie [mailto:[log in to unmask]]
Sent: Wednesday, February 22, 2006 9:06 PM
To: [log in to unmask]
Subject: Consultation on Business Classification/folder structure etc.


Hi all
 
We have drafted a document outlining various options for a folder
structure based around a retention schedule we have developed along with
our own recommendation form these options. We have been asked to put
together a formal consultation plan this document and I was wondering if
anyone had any experience/ideas they would like to share regarding this
from similar work/experience maybe consulting on a business
classification scheme. For example 
 
Should users be consulted? 
How could/should users be consulted? 
What should users be consulted on? 
 
I would personally like to make this as open as possible so that users
or at least a cross section of users have a chance to feedback on this
but do not necessarily want to make it one of these never ending tasks
that go round in circles. I am thinking along the lines of sharing the
document widely and then running small focus groups for those users who
have something to say/feedback on the recommendation.
 
Any ideas/experiences gratefully received.
 
Thanks
 
David
 
David Turpie
Information Management Officer
Information and Knowledge Management Group The Open University Library
 

--
Scanned by The Sheriff - http://www.isheriff.com/ 

*********************************************************************************
This electronic message contains information from Hampshire Constabulary which may be legally privileged and confidential. Any opinions expressed may be those of the individual and not necessarily the Hampshire Constabulary.
The information is intended to be for the use of the individual(s) or entity named above. If you are not the intended recipient, be aware that any disclosure, copying, distribution or use of the contents of the information is prohibited. If you have received this electronic message in error, please notify us by telephone 
+44 (0) 845 045 45 45 or email to [log in to unmask] immediately. Please then delete this email and destroy any copies of it. 
All communications, including telephone calls and electronic messages 
to and from the Hampshire Constabulary may be subject to monitoring.  Replies to this email may be seen by employees other than the intended recipient.  
*********************************************************************************