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***Apologies for cross-posting***

***Preliminary Programme Released***
http://www.dcc.ac.uk/events/ec-2006/DCC_EC_Programme_2006_Day1.pdf
http://www.dcc.ac.uk/events/ec-2006/DCC_EC_Programme_2006_Day2.pdf

DCC Workshop
Email curation: practical approaches for long-term preservation and 
access April 24th-25th, 2006 Grey Street Hotel, Newcastle
http://www.dcc.ac.uk/events/ec-2006/

The Digital Curation Centre is pleased to announce that it will be
delivering a two-day workshop on the long-term curation of emails. This
event will be held in Newcastle on April 24th and 25th, 2006.

The increasing use of email has drastically changed the way that many
organisations work. To provide evidential value and to ensure legal
compliance, it is essential that traditional record-keeping practices 
are applied to the management and preservation of emails. This often 
requires a cultural change in organisational practices, which can be 
exceedingly difficult to implement. In addition, there are a range of 
technical issues that can impact the long-term viability and 
re-usability of emails. This workshop will investigate some of the 
organisational, cultural, and technical issues that must be addressed to 
provide accountability in the short term and to ensure that emails can 
be located, retrieved, accessed, and re-used over time.

Benefits of Attendance:
The workshop will be of benefit to individuals and institutions that are
interested in applying a records management approach to the long-term
management of their emails. The workshop will also help to illustrate 
the potential legal benefits associated with the long-term management 
and re-use of emails.

Dates:
This workshop will begin at 13:00 on Monday, April 24th and conclude at
17:00 on Tuesday April 25th, 2006.

Format
The workshop will be delivered over three sessions. The first will 
examine the concept of emails as records focusing on cultural and 
organizational issues. The second session will review current 
applications and practical approaches to preserving emails over time. 
The third session will explore some of the issues surrounding use and 
re-use of emails. A breakout session on the afternoon of day two will 
allow participants the chance to discuss some of the workshop themes in 
greater detail and to problem-solve as a group.

Key themes include:
-Classification of emails as records
-Overview of records management processes with regards to the long-term
preservation and accessibility of emails
-Overview of email management and preservation activities being 
undertaken internationally
-Practical applications of preservation processes
-Evidential value and research benefits associated with archiving emails

Programme Committee:
-Seamus Ross, DCC Associate Director Services
-Joy Davidson, DCC Training Coordinator
-Maureen Pennock, DCC Researcher and Advisor

Venue
The venue for this event will be the Grey Street Hotel, Newcastle. For 
more information on the venue please see
http://www.greystreethotel.com/index.htm. Wireless internet access will 
be provided free of charge in the workshop meeting space for participants.

Travel Instructions
Please see http://www.greystreethotel.com/hotel-location.htm for 
information on the location of Grey Street Hotel. Print-friendly travel 
directions can be downloaded from 
http://www.greystreethotel.com/hotel-directions.htm

Accommodation
There are a limited number of rooms available on-site at Grey Street 
Hotel (http://www.greystreethotel.com/hotel-booking.htm). A list of 
additional accommodation options for prospective participants may be 
obtained from http://www.newcastle.gov.uk/tic.nsf/accsearch?openform.

Registration
http://www.dcc.ac.uk/events/ec-2006/register
Registration fees are 100 for DCC Associates Network members and 150 for
non-members. These fees include all workshop materials and handouts, 
dinner on the 24th, lunch on the 25th, and refreshments.

Membership of the DCC Associates Network is free and more information on
becoming a member can be found at http://www.dcc.ac.uk/network.html.

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Maureen Pennock
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DCC Research Officer
UKOLN, University of Bath, Bath BA2 7AY, United Kingdom
Telephone: +44 (0)1225 386711  Fax: +44 (0)1225 386838
Digital Curation Centre http://www.dcc.ac.uk
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