Dear Fiona,
At Exeter we treat books within archive collections on a case by case
basis. We always record that the books came in with the archive on the
archives accessions statement/deposit documentation, and then, if the
books are not going to be managed as part of the archive collection, a
note will be added to explain what has happened to them (e.g. disposed,
transferred to open shelves, transferred to a relevant book collection in
SC, etc). Where appropriate, the information about the provenance will
also be recorded on the book catalogue record.
We are most likely to continue to manage the books within the the archive
where they are unique copies because of significant annotations associated
with the archive or where they are very ephemeral and almost 'archival' in
their slightness. There are some instances where we will keep books
duplicate to existing stock when they come in with an archive, and this is
usually where reference to the publication is integral to understanding
the archive (e.g. the author is the creator of the archive). In such
instances, we would give preference to keeping duplicates if the other
available copy in the Library system is a loan rather than reference copy.
But there are no hard and fast rules for us here.
Best wishes,
Jessica Gardner
Special Collections Librarian
University of Exeter Library
> I am interested in how other special collections deal with books that
> are part of archive collections, particularly regarding processing,
> cataloguing and recording information, if they are recorded on a library
> system and on an archive system if separate, storage of such material
> (boxed or shelved), policies on duplication, etc.
>
> Please reply to me off list and I will summarise for the list.
>
> Many thanks,
>
> Fiona Barnard
> Rare Books Cataloguer
> University of Reading, UK.
>
|