On May 27, 2005, at 3:47 AM, Fresko, Marc wrote:
> Generally the guidance is that the decision on whether to keep drafts
> or
> not depends on the case, and the decision is taken by the author. For
> example, as a consultant I file any draft of any report which I send to
> a client, but destroy all others; and many public sector persons file
> copies of drafts they have submitted to their bosses, similarly. So,
> in
> general, it is up to the "author".
> -----Original Message-----
> From: The UK Records Management mailing list
> On Behalf Of Robert Hogarth
> I advise deleting the five 'drafts' but metadata exists stating that
> the
> 'record' had previous versions. Should the previous versions be
> retained?
Another business instance in which drafts are typically retained is in
any heavily regulated industry sector, or in manufacturing where your
product is sold to the public as a consumable.
In the Pharmaceutical industry, there are very specific requirements
for the retention of draft filings and drafts related to testing on
human subjects. In the Financial services sector, the requirements in
the US under the Sarbanes Oxley Act make it incumbent on auditing firms
to hold all workpapers, which may in many instances cover drafts as
well.
To some extent this could be construed as being "up to the author", but
I think it goes a little further than that.
Larry Medina
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