We have recently introduce document standards into our Trust, and it has
been made mandatory that staff attend a FoI/records management
presentation before they get their document standards training. This
has been quite successful, and by putting records management in with FoI
staff do seem to grasp some of the reasons why they should at least
think about managing their records. Feedback from the presentation has
been good so far (I've attached it for your information, please feel
free to use any or all of it)
Anne
Anne Gadsden AHRIM
Information Governance Officer
Information Services Department
North Cumbria Acute Hospitals NHS Trust
Cumberland Infirmary
Carlisle CA2 7HY
01228 814074 (direct line)
e-mail: [log in to unmask]
>>> Maria Pereira <[log in to unmask]>
18/05/2005 03:10:09 >>>
Dear Panel,
I suppose that everybody involved in Records Management would agree
that
making staff aware of what Records Management actually is, is a
difficult
task. Most people already know that record keeping is quite important
(broadly speaking), but they do not actually know much (if at all)
about
the organising, rationalising and effort that is put into the subject.
In my opinion staff within organisations should be made aware that
records
are as important as the finance, human resources or library resources
of
the company and that they are not just a boring, bureaucratic, grey
activity that involves people with little skills and ambitions. I
think
there should be a way of advertising/promoting records within
corporate
environments. Not in a heavy way (this is not about a campaign or a
fight),
but in a light, attractive way, that would show the benefits of good
record
keeping as well as the essential role every member of staff plays in
it.
At our organisation we have included two links about records
management
(our records policy and some press articles) in internal emails but I
do
not think this has been very effective. People tend not to open them.
Hence my question, which I hope does not sound too naive:
Have you ever promoted Records Management within your organisation? If
so,
how? What about the outcome? Was it good, positive, or just the
oppositive?
Thanks for your cooperation.
Maria Pereira
Assistant Records Manager
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