Dear All,
Thank you for all your responses, it's good to know my concerns were valid!
I can confidently get back to the company now.
Have a good weekend,
Caroline
--On 18 March 2005 07:08 -0700 JESSE WILKINS <[log in to unmask]> wrote:
> Hi Caroline et al,
>
> In the US there is some discussion over the idea that electronic records
> that have been deleted should be treated similarly to those analog records
> that have been shredded or taken to the dump. In other words, just because
> there exist technologies that can forensically recover records does not
> mean
> that should be the norm. The Sedona Conference is in the process of
> finalizing guidelines that argue for treating deleted records as
> unrecoverable and unresponsive to litigation except in those instances
> where
> there is question of destruction of evidence. The US Federal Rules of
> Evidence and Federal Rules for Civil Procedures are similarly considering
> this question. On a related note, both Sedona and the FRE/FRCP are also
> considering rules that would identify backups as just that, allowing for
> much shorter retention periods (only the time required for business
> continuity purposes) and not requiring their provision for discovery,
> again
> unless evidence of spoliation exists.
>
> I don't know that this is strictly pertinent to you, however I bring it up
> because it is a means of addressing the staggering costs (both money and
> time/effort) of responding to requests for discovery of electronic
> information. If similar efforts are not underway over there, I think one
> could make a compelling argument for them....
>
> Cheers,
>
> Jesse Wilkins
> CDIA+, LIT, EDP, ICP
> IMERGE Consulting
> (303) 574-1455 office
> (303) 484-4142 fax
> [log in to unmask]
> http://www.imergeconsult.com
> Yahoo!: jessewilkins8511
> MSN Messenger: [log in to unmask]
>
>> -----Original Message-----
>> From: The UK Records Management mailing list
>> [mailto:[log in to unmask]] On Behalf Of Caroline
>> Dominey
>> Sent: 18 March 2005 11:46
>> To: [log in to unmask]
>> Subject: Deletion of Records
>>
>> I recently attended a demonstration of an Electronic Document Management
>> System and was surprised to find out that there was no way of deleting
>> documents from the system. You could 'delete' the record so that it was
>> no longer accessible via the standard front end however the records was
>> still there are could be restored if necessary.
>>
>> Is this standard practice? It seems to me that we would need to delete
>> records in order to comply with Data Protection legislation?
>>
>> I would be interested to hear whether others are using similar systems
>> or whether there are systems that allow 'full deletion.'
>>
>> Thanks
>> Caroline
------------------------------
Caroline Dominey
Data Protection & Planning
[log in to unmask]
01392 263033
------------------------------
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