I see good reason to maintain records of destroyed records (but even on
these you would want to have a retention period) but none for
maintaining records beyond their business purpose.
Gerry
Mr.G.Dane
University of Newcastle
Newcastle upon Tyne
Email: [log in to unmask]
-------------------------------------------
The views expressed in this message are those of the sender and not
necessarily those of the University.
>-----Original Message-----
>From: The UK Records Management mailing list
>[mailto:[log in to unmask]] On Behalf Of
>Caroline Dominey
>Sent: 18 March 2005 11:46
>To: [log in to unmask]
>Subject: Deletion of Records
>
>
>I recently attended a demonstration of an Electronic Document
>Management System and was surprised to find out that there was
>no way of deleting documents from the system. You could
>'delete' the record so that it was no longer accessible via
>the standard front end however the records was still there are
>could be restored if necessary.
>
>Is this standard practice? It seems to me that we would need
>to delete records in order to comply with Data Protection legislation?
>
>I would be interested to hear whether others are using similar
>systems or whether there are systems that allow 'full deletion.'
>
>Thanks
>Caroline
>
|