Caroline
Most EDMS will allow the deletion of any DOCUMENT by any authorised user.
Note that a document need not necessarily be a RECORD. Such deletions can
usually be 'undone' with disk recovery tools.
If you are using an EDRMS which allows for the management of a RECORD'S life
cycle from acquisition through use, retention and final disposition it is
usual that a record may only be deleted under specific circumstances.
Further, it may be mandated that following deletion a record MUST NOT be
recoverable.
In some systems (such as our own!) it is possible to set the 'level' of
deletion. At the lowest level a deletion is simply a deletion of the
information using the standard operating system techniques.
The higher levels of deletion specify that the document (or usually the
RECORD) be overwritten by a specific bit pattern from 1 to 'n' times which
makes recovery impossible even using disk recovery tools.
I'd be pleased to talk to you 'off-list'.
Best Regards
------------------------------------------
Geoff Baldwin
SingleRapid - Document Solutions
Delivering Efficiency to Business
Tel: +44 (0)8700 791 791
dir: +44 (0)1784 221 017
>>-----Original Message-----
>>From: The UK Records Management mailing list [mailto:RECORDS-MANAGEMENT-
>>[log in to unmask]] On Behalf Of Caroline Dominey
>>Sent: 18 March 2005 11:46
>>To: [log in to unmask]
>>Subject: Deletion of Records
>>
>>I recently attended a demonstration of an Electronic Document Management
>>System and was surprised to find out that there was no way of deleting
>>documents from the system. You could 'delete' the record so that it was
>>no
>>longer accessible via the standard front end however the records was still
>>there are could be restored if necessary.
>>
>>Is this standard practice? It seems to me that we would need to delete
>>records in order to comply with Data Protection legislation?
>>
>>I would be interested to hear whether others are using similar systems or
>>whether there are systems that allow 'full deletion.'
>>
>>Thanks
>>Caroline
|