Apologies for cross-posting. I have been asked to pass
on details of this vacancy with the Judicial Records
and Archives Unit of International Criminal Tribunal
for Rwanda.

For further information contact, Tom Adami:

Mr. Tom A. Adami, Archivist
Chief, Judicial Records and Archives Unit, CMS
International Criminal Tribunal for Rwanda
AICC Bldg, Box 6016 Arusha Tanzania
Phone: +255 27 2505233 or +1 212 9632850 ext 5233
E-mail: [log in to unmask]  Mobile: [+255] 744 370005


Details of post follow (a job description can be found
in bottom half of this mailing):

UNITED NATIONS INTERNATIONAL CRIMINAL TRIBUNAL 
FOR RWANDA
JUDICIAL AND LEGAL SERVICES DIVISION
 
Applications for the following post should be sent to:
Chief, Personnel Section
                                    International
Criminal Tribunal for Rwanda, P.O. Box 6016, Arusha,
Tanzania
 Fax No. (212) 963 2848/2849 or 255 27
2504000/2504373, E-mail: [log in to unmask]


Post number – TUA-094-3242-T-P-2-005 Grade – P2
Functional title – Records Officer Duty Station –
Arusha

VA number - 	


 
TUA-094-3242-T-P-2-0005                    P-2        
         ASSOCIATE RECORDS OFFICER, ARUSHA

DUTIES AND RESPONSIBILITIES:
Under the supervision of the Chief, Judicial Records
and Archives Unit, the incumbent is required to
provide the following services: Oversees the
operations of the records management function of the
Judicial Records and Archives Unit. Develop and
maintain operational and procedural guidelines in
accordance with the Directives on Court Management
Section. Ensure full compliance with the approved
guidelines and procedures. In conjunction with and in
close cooperation with the CMS TC coordinators and
Chief JPU, oversee the management [receipt,
registration, distribution and filing] of all judicial
records [primarily hardcopy] of the Tribunal. Work
closely with the audio-visual staff, the TRIM staff
and the archive staff on matters relating to the
hardcopy of the judicial records. Ensure compliance
with agreed procedures as they relate to information
security. Maintain in good order the confidential
storage area. All under seal documents are to be
placed ‘under seal’ and a record kept of which records
are kept under such conditions. Work closely with the
JPU and/or Appeals Unit staff in Arusha and The Hague
in reproducing the record on appeal according to Rule
109 of the RPE. 
Develop the review and implementation strategies, in
keeping with the Judicial Records and Archives Unit
work plan and in conformity with the Directives on
Court Management Section, for automation of the
operations of the judicial records center. Arrange and
fully participate in any Unit discussions on the
issues of automation of the processes over which the
incumbent holds primacy. In close cooperation with EDP
and TRIM staff design, develop, implement and maintain
any required databases for statistical and functional
purposes. In collaboration with EDP/MIS evaluate any
user requirements for automated processes to enhance
the work practices of the Unit specifically and CMS in
general.  Perform regular review of Unit automation
requirements and report on suggested changes and/or
enhancements. Monitor staff work practices. Make
recommendations as to enhancements. Ensure that JRAU
staff has the ability to implement any automation
process. This includes making recommendations of the
training requirements of all supervised staff.
Maintain any additional databases that are deemed as
necessary by the Chief Archivist or OIC CMS. Maintain
all databases, which assist with workload indicators
for budgetary and general statistical purposes. This
will require the incumbent in collaboration with EDP
and TRIM staff to design, implement and maintain
in-house created databases. 
Supervise all records center staff and any other
employees as delegated by the Chief Archivist
Control all aspects of user services of the records
center staff. Act as the first point of contact for
all user inquiries. Prepare evaluations of all staff
in terms of ePAS reporting. Evaluate training needs
for all supervised staff. Ensure the continued
functioning of the records center by providing
required resources to staff.
Assist in the development and review processes of the
retention and disposal authorities that will be
applied to the judicial records of the ICTR. Under
direction from the Chief Archivist undertake analysis
of any approved retention schedules in conjunction
with UN HQ Archives staff. Supervise the archives
staff in terms of adherence to the approved UN ARMS
disposal authority. Control the transfer of records to
UN ARMS. Produce user manuals on the work processes of
the archival functions within JRAU.
Assist in the provision of in-house training to all
ICTR staff on issues relating to information
management; Actively participate in designing,
reviewing and presenting ICTR-wide training session on
information management in a legal environment, and, be
the first point of contact for all inquiries from ICTR
staff on training needs requirements with regard to
records and information management. 


SKILLS AND COMPETENCIES:
Advanced University Degree in Information / Records
Management, including knowledge of modern records
management practices in an international judicial
setting. A high level of demonstrable knowledge of
computers [MS Word 97+, Excel Access and Lotus Notes
v.5+] as well as the contemporary recordkeeping
software application TRIM [v.4.2 Captura and e-Drawer]
is required. At least 8 years working experience in
this field, of which at least 4 years should be in a
legal or judicial setting. 2 years experience with the
United Nations or another international organization a
benefit. Must have full operational grasp of UN
archival policies and procedures as followed by UN HQ
Archives & Records Management Service. Must have very
good supervisory skills, demonstrated communications
and client-servicing skills and ability to maintain
good relations within the working environment.
LANGUAGES
English and French are the working languages of the
ICTR. Fluency in English required with knowledge of
French an asset.

Interested UN Staff members at the level of the post
or one level below must present their candidacy
according to the "Guidelines for the Preparation of
Applications for Vacancies Open to Internal Candidates
within the United Nations Secretariat", available from
the Office of Human Resources Management, Rooms S-2475
and DC1-200, the internal Bulletin Board on cc:mail,
or at local UN personnel offices, and  must attach
their latest  two PERs/PASs.  Provision of the
PASs/PERs is the responsibility of the applicant.  In
accordance with ST/AI/1999/8, when the relevant
PAS/PER is incomplete, the Office of Human Resources
Management will request the staff members
Executive Office or local Administrative Office to
expedite the completion of the PASs/PERs.
PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE
DEADLINE WILL NOT BE ACCEPTED AS PER ST/AI/1999/8.

JOB DESCRIPTION

UNIT:           JUDICIAL RECORDS AND ARCHIVES UNIT 
TITLE:          ASSOCIATE RECORDS OFFICER (P2)
POST NO:        TUA-094-03242-T-P-2-0005
SECTION:        COURT MANAGEMENT 
DIVISION:       JUDICIAL AND LEGAL SERVICES DIVISION 


Under the supervision of the Chief, Judicial Records
and Archives Unit, the incumbent is required to
provide the following services:

1.      Oversees the operations of the records management
function of the Judicial Records and Archives Unit.
•     Develop and maintain operational and procedural
guidelines in accordance with the Directives on Court
Management Section.
•     Ensure full compliance with the approved guidelines
and procedures.
•     In conjunction with and in close cooperation with
the CMS TC coordinators and Chief JPU, oversee the
management [receipt, registration, distribution and
filing] of all judicial records [primarily hardcopy]
of the Tribunal. 
•     Work closely with the audio-visual staff, the TRIM
staff and the archive staff on matters relating to the
hardcopy of the judicial records.
•     Ensure compliance with agreed procedures as they
relate to information security. Maintain in good order
the confidential storage area. All under seal
documents are to be placed ‘under seal’ and a record
kept of which records are kept under such conditions. 
•     Work closely with the JPU and/or Appeals Unit staff
in Arusha and The Hague in reproducing the record on
appeal according to Rule 109 of the RPE.

2.      Develop the review and implementation strategies,
in keeping with the Judicial Records and Archives Unit
work plan and in conformity with the Directives on
Court Management Section, for automation of the
operations of the judicial records center
•     Arrange and fully participate in any Unit
discussions on the issues of automation of the
processes over which the incumbent holds primacy. 
•     In close cooperation with EDP and TRIM staff design,
develop, implement and maintain any required databases
for statistical and functional purposes. 
•     In collaboration with EDP/MIS evaluate any user
requirements for automated processes to enhance the
work practices of the Unit specifically and CMS in
general. 
•     Perform regular review of Unit automation
requirements and report on suggested changes and/or
enhancements.
•     Monitor staff work practices. Make recommendations
as to enhancements.
•     Ensure that JRAU staff has the ability to implement
any automation process. This includes making
recommendations of the training requirements of all
supervised staff. 

3.      Maintain any additional databases that are deemed
as necessary by the Chief Archivist or OIC CMS
•     Maintain all databases, which assist with workload
indicators for budgetary and general statistical
purposes. This will require the incumbent in
collaboration with EDP and TRIM staff to design,
implement and maintain in-house created databases. 

4.      Supervise all records center staff and any other
employees as delegated by the Chief Archivist
•     Control all aspects of user services of the records
center staff. 
•     Act as the first point of contact for all user
inquiries.
•     Prepare evaluations of all staff in terms of ePAS
reporting.
•     Evaluate training needs for all supervised staff.
•     Ensure the continued functioning of the records
center by providing required resources to staff.

5.      Assist in the development and review processes of
the retention and disposal authorities that will be
applied to the judicial records of the ICTR. Under
direction from the Chief Archivist undertake analysis
of any approved retention schedules in conjunction
with UN HQ Archives staff.
        Supervise the archives staff in terms of
adherence to the approved UN ARMS disposal authority.
        Control the transfer of records to UN ARMS
        Produce user manuals on the work processes of
the archival functions within JRAU.

6.      Assist in the provision of in-house training to all
ICTR staff on issues relating to information
management.  
        Actively participate in designing, reviewing
and presenting ICTR-wide training session on
information management in a legal environment.
        Be the first point of contact for all
inquiries from ICTR staff on training needs
requirements with regard to records and information
management. 



THE GOALS AND OBJECT OF THE POST

Under limited supervision, with review upon
completion, provides expertise in the area of legal
records management. The judicial process is enhanced
by effective and efficient operations of the Judicial
Records Unit.