Thank you to everyone for your responses (original message below). In
brief, the consensus seemed to be to slot ephemeral material into the
existing functional classification scheme rather than to allow for a
local administration section, albeit with local compromises depending on
your organisation. Although the local admin section did seem like an
easier option, I think it was also a loose one and could lead to
problems later on so we'll be aiming to stick to our hybrid functional
scheme as it stands. Once again, thanks for the advice and a good
weekend to one and all.
Alan
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Dear all
We are in the process of introducing a new classification scheme and
retention schedule for the Tate based on gallery functions with
allowance for case files. That isn't such a problem but we are finding
it difficult to place some of the ephemera of office life in a useful
area, particularly on our shared networks, that users will adopt, e.g.
forms, labels, templates, departmental personnel information,
departmental financial information, local office minutes. Has anyone
already tackled this and come up with a brilliant solution? We don't
really want to put aside space for local departmental ephemera but are
currently having problems getting around this and although I know these
are some of the least important records, I know they're going to cause
some of the biggest complaints if we can't offer people a useful answer
as to where to file them. Perhaps the answer is to have a local
departmental space but I thought I'd ask round for advice first.
Many thanks and best wishes
Alan
--------------------------
Alan Crookham
Gallery Records Curator
Tate Archive
Millbank
London
SW1P 4RG
call +44 (0) 20 7887 8833
fax +44 (0) 20 7887 8901
email [log in to unmask]
visit www.tate.org.uk
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