An example which might be of interest is the Administrative Functions
Disposal Authority produced by the National Archives of Australia. It covers
the records of 17 administrative functions, linked to the business
classification scheme of Keyword AAA. The authority specifies classes of
records, the minimum length of time they should be kept (according to
Australian Commonwealth government requirements), and applies to records in
all formats (paper, electronic, photographic, etc).
http://www.naa.gov.au/recordkeeping/disposal/authorities/GDA/summary.html
For example, design of forms or templates comes under INFORMATION
MANAGEMENT-Control. Printing of forms or templates comes under
PUBLICATION-Production. Various classes under PERSONNEL or FINANCIAL
MANAGEMENT cover these administrative records. Minutes come under the
activity "Committees", below the relevant function (depending on the purpose
of the committee).
regards
Sonya
(the views expressed in this email are my own, and not necessarily those of
my employer)
Sonya Sherman
Government Recordkeeping
National Archives of Australia
(02) 6212 3677
[log in to unmask]
www.naa.gov.au
Date: Tue, 29 Jun 2004 10:53:00 +0100
From: Alan Crookham <[log in to unmask]>
Subject: Functional schemes and ephemera
This is a multi-part message in MIME format.
------_=_NextPart_001_01C45DBE.DCB2D294
Content-Type: text/plain;
charset="us-ascii"
Content-Transfer-Encoding: quoted-printable
Dear all
We are in the process of introducing a new classification scheme and
retention schedule for the Tate based on gallery functions with
allowance for case files. That isn't such a problem but we are finding
it difficult to place some of the ephemera of office life in a useful
area, particularly on our shared networks, that users will adopt, e.g.
forms, labels, templates, departmental personnel information,
departmental financial information, local office minutes. Has anyone
already tackled this and come up with a brilliant solution? We don't
really want to put aside space for local departmental ephemera but are
currently having problems getting around this and although I know these
are some of the least important records, I know they're going to cause
some of the biggest complaints if we can't offer people a useful answer
as to where to file them. Perhaps the answer is to have a local
departmental space but I thought I'd ask round for advice first.
Many thanks and best wishes
Alan
--------------------------
Alan Crookham
Gallery Records Curator
Tate Archive
Millbank
London
SW1P 4RG
call +44 (0) 20 7887 8833
fax +44 (0) 20 7887 8901
email [log in to unmask]
visit www.tate.org.uk
|