I would not advocate destroying emails after a certain time as the main
measure for managing emails. I believe the organisation's retention
policy/schedules should apply in the same way for hard copy or electronic
records. It is the issues or subject of the emails that are important rather
than their format. I assume one wouldn't contemplate destroyng all hard
copies after say 6 months, so why emails? Apologies if I have misunderstood
what you meant by emails in personal folders.
Regards Mary
Mary Hufton,
Central Services Manager
Policy and Central Services
Nelson Rd., Ystrad Mynach,
Hengoed. CF82 7WF
Tel /ffon. 01443-864261
ext email/ebost. [log in to unmask]
> ----------
> From: PEPLER, Jonathan[SMTP:[log in to unmask]]
> Reply To: PEPLER, Jonathan
> Sent: 28 June 2004 10:17
> To: [log in to unmask]
> Subject: Email policy
>
> In Cheshire we are wrestling with the problems of developing and
> implementing a policy for the management of emails (we have plenty of good
> practice and acceptable use do's and don'ts). While there is general
> agreement that "something should be done", there is much less agreement
> about what; our problems are compounded by the lack of ERMS across the
> authority, or, indeed, specific software for "archiving" emails.
>
> The expedient we proposed is automatic destruction of emails in personal
> folders after a fixed period, and the use of shared folders to replicate
> existing filing schemes; we have not yet explored combining this approach
> with limiting the size of folders (currently this is left to individual
> consciences(!)). Automatic destruction has raised many negative responses
> and it has been suggested that it could be interpreted as a way of, in
> effect, rewarding failure to manage - the problem is simply taken away.
>
> I am sure we cannot be alone in trying to address the problem. If anyone
> out there has found the answer, I would be delighted to hear from them,
> either on or off list
>
> Thanks
>
> Jonathan Pepler
> County Archivist and Data Protection Officer
> Tel 01244 603391
> Email: [log in to unmask]
>
>
>
>
>
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