Especially in terms of information which is "held" by a public
authority but owned by someone else- eg material held on deposit
by a library or archive service which the depositor wishes to remain
confidential.
It seems to me that many Archive Services, for example, are a little
too blase about this at present.
Alan Carter,
Records Manager,
University of Manchester and UMIST.
On 29 Apr 2004, at 10:10, Tony May wrote:
> Hi all
> The UK FOI act continually mentions information we hold, information
> held by an organisation. However it never defines the word "held".
>
> Has anyone obtained a definition of the word held?
>
> I am currently using the ISO 15489 definition of a record within our
> records management policy;
>
> Records ? information created, received and maintained as evidence or
> information by an organisation or person, in pursuance of legal
> obligations or in the transaction of business.
>
> To my mind this could be used as a definition of what is held by the
> organisation. However as "held" has not been defined I am looking for
> other opinions and thoughts.
>
> Please reply on list as I think this is a very interesting area and
> could create a good discussion.
>
> Thanks
> Tony May
> Documents Manager
> Hertfordshire County Council
> Phone: 01992 556 729
> Comnet 26729
>
>
>
>
>
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