I have just been through this.
The advice from Carol Bannister from the RCN is that you can leave the
keys with a senior person in the firm who is aware of data protection
act and responsibilities re sensitive data. In fact I've got an OHA to
cover anyway until someone is recruited
Kath Griffiths
Occupational Health Manager
Freshfields Bruckhaus Deringer
65 Fleet Street
EC4Y 1HS
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0207 716 4024
07966 961 821
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-----Original Message-----
From: Sam Davies [mailto:[log in to unmask]]
Sent: 12 May 2004 09:28
To: [log in to unmask]
Subject: Security of notes
Dear list,
I am seeking some advice regarding the security of my OH records.
I am a lone OHA and I share an administrator who has signed a
confidentiality agreement.
I have a contract with an OH provider who I use for medical advice and
assessments.
I am leaving the company in a months time and although they are
recruiting
for a replacement it is likely they will not be in post before I leave.
Initially I planned to hand my OH file keys to the OH provider for safe
keeping, but I would be interested to know if I am being over cautious
and
whether I could leave the key with my administrator??
I will check through the RCN Confidentiality guidance document but I am
interested re your thoughts.
Where I used to work our administrators had access to OH files.
Regards
Samantha Davies
Occupational Health Adviser
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