I thought S16 of the Local Government (Misc Provs) Act 1976 - assuming the uni in some way arranges or facilitates the letting of these properties....covered this (right of local authorities to have data about properties) - if it is S16, or is relied on - beware - failure to reply = criminal offence.
There may also be some EH powers I am not familiar with, but S16 would legitimately entitle the authority to have this.
--------------------------------------
Mark R Heath
Solicitor to the Council
Legal & Democratic Services
Southampton City Council
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-----Original Message-----
From: This list is for those interested in Data Protection issues [mailto:[log in to unmask]] On Behalf Of Gerry Dane
Sent: 11 November 2004 15:04
To: [log in to unmask]
Subject: Re: [data-protection] Sharing information with Local Council - what is personal data?
That data (the address) coupled with other data which is in the possession of likely to come into their possession of the data controller. (eg electoral register)
Gerry.
>-----Original Message-----
>From: This list is for those interested in Data Protection
>issues [mailto:[log in to unmask]] On Behalf Of Smith, Tony
>Sent: 11 November 2004 14:41
>To: [log in to unmask]
>Subject: Re: [data-protection] Sharing information with Local
>Council - what is personal data?
>
>
>How can the fact that a property is available for students to
>rent be personal data? There is nothing in that information
>that gives personal details about anyone.
>
>Tony
>
>-----Original Message-----
>From: This list is for those interested in Data Protection
>issues [mailto:[log in to unmask]]On Behalf Of Gerry Dane
>Sent: 11 November 2004 14:36
>To: [log in to unmask]
>Subject: Re: Sharing information with Local Council - what is
>personal data?
>
>
>1. It is personal data.
>
>2. As data controller you need the department to give you a
>better articulation of their request before making your
>judgement. (ask the department to quote the authority upon
>which they are basing it)
>
>3. That they don't recognise what they are requesting as
>'personal data' is sufficient to give pause.
>
>Gerry.
>
>Mr.G.Dane
>University of Newcastle
>Newcastle upon Tyne
>NE1 7RU
>Email: [log in to unmask]
>-------------------------------------------
>The views expressed in this message are those of the
>sender and not necessarily those of the University.
>
>
>
>
>>-----Original Message-----
>>From: This list is for those interested in Data Protection issues
>>[mailto:[log in to unmask]] On Behalf Of
>Gwenan Owen
>>Sent: 11 November 2004 13:44
>>To: [log in to unmask]
>>Subject: [data-protection] Sharing information with Local
>>Council - what is personal data?
>>
>>
>>I wonder if I may ask for your thoughts on the following request which
>>has been received from our local Environmental Health department.
>>
>>What they are asking for is that the University supplies them with a
>>full list of those properties which are available for students to
>>rent, not the names of the landlords just the addresses. The purpose
>>being to
>>ensure that properties are brought up to a safe standard for multiple
>>occupation, and then noted as such on their particulars.
>>
>>My initial thought was "no way" this is personal data, we don't have
>>consent so we shouldn't share the information. This was my
>response to
>>the Council. However, they have now come back to me to say that they
>>don't believe it is a data protection matter as they are only
>>asking for
>>addresses....
>>
>>any thoughts from other list members?
>>
>>thanks
>>Gwenan
>>--
>>______________________________________________________________________
>>
>>Gwenan Owen
>>
>>Rheolwr Cofnodion y Brifysgol/University Records Manager, Gwasanaeth
>>Llyfrgell, Archifau a Rheoli Cofnodion/ Library, Archives and Records
>>Management Service Gwasanaethau Gwybodaeth/Information Services,
>>Prifysgol Cymru, Bangor/University of Wales, Bangor, Ffordd y
>>Coleg/College Road, Bangor, Gwynedd LL57 2DG, UK
>>
>>ffôn/tel: (01248) 38 2413
>>ffacs/fax: (01248) 38 8194
>>
>>[log in to unmask]
>>______________________________________________________________________
>>
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