In principle I feel that it is best to work to an accepted, or emerging
national standard wherever possible, rather than trying to invent a new one.
The revision of the APLAWS list is a key issue here. Whereas the first
version had 13 broad subject headings, the new draft version is divided into
3 main sections (What we do - Who & where we are - How to stay informed &
get involved), each divided into a large number of subsections. I'm not sure
whether this really makes it more useful. The APLAWS (now LAWS) team are
consulting local authorities on this. Maybe the ESD toolkit offers a way
forward. It provides a standard list of local authority processes, and it is
based on processes, rather than departments. Given that records are
essentially 'recorded evidence of an activity', ESD could be the basis of a
classification scheme for records. ESD has been mapped to the first version
of APLAWS, and I understand that it is intended to map it to the revised
APLAWS as well.
More info on all of this is available at:
http://www.esd-toolkit.org/laws/
Regards
_______________________
Carl Wiper
Information Officer
Corporate Communications
Bolton Metro
Town Hall
Bolton
BL1 1RU
tel: 01204 331031
mobile: 0778 903 1512
fax: 01204 380043
[log in to unmask]
-----Original Message-----
From: Neil Martin Doling [mailto:[log in to unmask]]
Sent: 03 July 2003 11:22
To: [log in to unmask]
Subject: Local Government Classification Scheme
Hello All
At the recent meeting of the RMS - Local Government Group it was agreed to
commence a project to create a generic local authority classification
scheme. The first meeting of the project team has been arranged for the
21st August at Westminster Archives to, principally, create a scoping
document to justify to our employers the time off our normal work that will
be involved!
The purpose of this email is to invite expressions of interest in joining
the project team. As an indication of the time that may be required: the
Retention Guidelines project took participants about 5 meetings and 5 days
working back in their respective authorities.
If anyone would like to join the project team please contact me
([log in to unmask]), alternatively, if anyone has any general thoughts
on classifcation schemes please post to the list. We would also be very
interested to see any schemes anyone might be brave enough to post to this
list's file area ( http://www.jiscmail.ac.uk/files/RECORDS-MANAGEMENT-UK/ ).
Some of the issues that could be included in the first meeting include;
- Scope of project (number of levels in the scheme, extent - cover both
hard copy and electronic format information?)
- Starting point/points (Herts CC, APLAWS, GCL, KAAA)
- Communication method (via the List or by a group email)
- Justification (why create one, what are the expected outputs)
- Format of meetings (frequency, length, lunch provided or not)
- Division of labour
- Timescales involved (Tony May has suggested the following time schedule;
# Aug03 Scoping of task
# Aug03-Mar04 Development of classification scheme
# Apr04 Testing within authorities
# May04-Jul04 Consultation
# Aug04 Publish
I look forward to hearing from you,
Regards
Neil Doling
Buckinghamshire County Council
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