Dear All,
When you reply to an e-mail posted to the list, your message will be
automatically directed back to the list (i.e. everyone on the list including
the original author) rather than the name listed in the "From" box in your
mail system. This can be acutely embarrassing if you end up inadvertently
sending a private comment to the whole list, or starting a chain-reaction of
unwanted "Me too!" replies.
To avoid this, always think before sending any message and ask yourself -
Who is actually going to get this e-mail?
Do I want to sent it to all 500+ listserv members?
Carefully check who your e-mail program intends to send the message to
before you hit the "Send" button, and make sure this is exactly where you
wanted it to go.
If you only want to e-mail the author only, one simple way to do this is to
replace "UK Records Management mailing list" in the "To:" box of your reply
with the e-mail address of the original author. Unfortunately, the authors
e-mail address may not be obvious from the e-mail, however, it can be
identified by following the process outlined below (appologies to those of
you not using MS-Outlook).
1) Open the original e-mail
2) Move your mouse over the original authors name and 'right-click'
3) Select the Properties option
4) Select the full e-mail address from the propoerties displayed (i.e. move
cursor to start of address, hold left button down and move mouse to the end
of the address)
5) Copy address to the clipboard (Ctrl+C) and then
6) Paste the new address ((Ctrl+V) into your Reply
7) Finally, ensure that you have removed any reference to the "UK Records
Management mailing list" from the send box.
Please note that there are may other ways of achieving the same result as
above (even within Outlook) and this is provided to ilustrate the process
only. Please do not start a further chain of responses to discuss my
methodology - all replies Off-List Please!
Finally, we can all help out by including our e-mail address in the main
body of the message (e.g. Replies to: [log in to unmask] ) and specify
"Off-List" responses where appropriate.
I hope that this helps,
Best Wishes,
Paul
Dr Paul R. Duller
Instant Library Ltd
The Charnwood Wing
Gas Research and Technology Centre
Ashby Road
Loughborough
Leicestershire LE 11 3GS
Work Tel: +44 (0) 1509 268292
Mobile Tel: +44 (0) 7713 189384
Work e-mail: [log in to unmask]
Home e-mail: [log in to unmask]
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