Hello All
My name is Jan Fisher, Principal for an Australian company, Information
Management Solutions P/L. We are consultants and trainers specializing
in records and electronic document management frameworks, strategies,
tools etc and metadata schemas. Our client base are Australian
Commonwealth, State and Local government and the private sector. We
could always extend that to UK if a good offer came through.
Regarding DIRKS (Designing and Implementing Recordkeeping Systems) or
Record Systems as you know them. DIRKS is an eight step methodology
developed as a joint project by National Archives of Australia and the
New South Wales State Records Authority.
Commonwealth (NAA) agencies and NSW State Government agencies are
required to use DIRKS to assist them with the development and
implementation of a recordkeeping system (RKS). The methodology has been
developed around the concept of the system development life cycle but in
the recordkeeping context using the concepts and principles of AS 4390 (
the Australian Standard for Records Management) now ISO 15489.
The approach used by NAA is a little different in the one chosen by New
South Wales State Records. If Commonwealth agencies use DIRKS stages A-C
as the means to develop their Records Disposal Authorities, then after
each stage these agencies are required to submit documentation for
review and approval by NAA before moving on to the next stage. The main
deliverables from each of these stages are:
A Organisational context document (functional history of the
agency)
B Business classification scheme (based on an analysis of the
business functions and activities of the agency-function,
activity and transaction Agencies can use the classification
scheme as the means to develop a functions-based thesaurus
Functions source document( identifies date ranges of each
function, activity, sources of authority for each, risk related
activities etc)
C Recordkeeping requirements (identifies RK requirements and
retention periods against each function and activity)
The other stages D-H are optional.
NSW State Records I understand requires state-based agencies to submit
documentation in an informal manner.
I hope this enlightens everyone that is interested.
Good luck
Jan Fisher
-----Original Message-----
From: The UK Records Management mailing list
[mailto:[log in to unmask]] On Behalf Of Gillian
Whichelo
Sent: Wednesday, 5 March 2003 11:19 PM
To: [log in to unmask]
Subject: Re: State of UK Training
I must be really stupid or suffering from advanced stages of maternity,
but
what is DIRKS?
Gillian
-----Original Message-----
From: Jones, Philip A (IRU) [mailto:[log in to unmask]]
Sent: 05 March 2003 11:56
To: [log in to unmask]
Subject: State of UK Training
Dear All,
I would be interested to know the views of listserve members on the
following issue: Is the current state of available records management
training in the UK adequate for the changing requirements of
organisations
who are facing enterprise issues in relation to records management? It
seems
to me that there are a plethora of courses on 'the basics' and a number
of
events looking at the high level issues. I am thinking about more
advanced
courses to supplement qualified records professionals or professionals
from
other disciplines that now have a records management remit to deliver
enterprise solutions. The question is partly prompted by the release of
the
latest version of DIRKS. I am wondering if records mangers in the UK
feel
fully equipped to deliver projects using DIRKS (should they so wish) or
whether there is skills shortage to do this kind of work and other
advanced
RM work.
Training providers please do not use this as a piggy back to promote
your
courses, I am more interested in the views of practitioners and
employers. I
am happy to take replies off line but think it might be an interesting
debate on line.
Philip Jones
Philip A. Jones
Head of Information Resources
Corporate & Consumer Services
Staffordshire County Council
01785 278364
These are my views and not necessarily those of my employers.
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