Tony
My first reaction is that there is a lot of difference between a fileplan, a
classification scheme, a taxonomy and a thesaurus. What you call it will be
important, but much more important is what it will BE.
Do you have clarity on this?
As far as fileplans go, "fileplan" is a good name and, importantly, it is
the term used by both the Public Record Office and the Office of the e-Envoy
in their guidance (both of which should be seen as important references). I
have one client who opted for the term "Business Information Classification
Scheme" instead to reflect the intention that it will be more
all-encompassing than mere files, and to avoid the file/folder controversy.
And "classification scheme" is the term used by MoReq.
Marc Fresko
EDM & ERM Consulting Services Director
Cornwell Management Consultants plc
Home Barn Court, The Street
Effingham, Surrey
KT24 5LG
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Tel. 01372 456086
Fax. 01372 450950
www.cornwell.co.uk
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> -----Original Message-----
> From: Tony May [mailto:[log in to unmask]]
> Sent: 13 March 2003 15:37
> To: [log in to unmask]
> Subject: What do you call it?? - Local government classification
>
>
> As mentioned previously the Local government Group of the RMS
> is interested
> in creating a common file plan/classification
> scheme/taxonomy/thesaurus.
> With this e-mail I am attempting to get an idea of what is required.
>
> Firstly what should it be called? Taxonomy (big word that
> lots of people
> use but are never sure what it means), file plan (sounds a
> bit confusing
> are we filing a plan or planing a file?), or classification
> (reminds me of
> the idea that people classify insects). Any other ideas? As
> this is one of
> the main tools that we need staff within or organisations to use and
> understand to group information together, we should call it
> something that
> they can relate to.
>
> The next thing to decide is how we are going to organise the
> scheme. Should
> we be good and follow records mgt practice and use functions,
> or perhaps it
> should be organised by subject. If we did use subject as a
> basis we could
> more easily link into the other national programmes for
> sharing info. For
> example the government category list (GCL) sort of compulsory
> under the e
> government metadata scheme which we should all be following.
> Then there
> are a number of schemes around for local government info on websites
> seamless (or something similar) from Essex and aplaws (from newham i
> think).
>
> Once the scheme is created will it just stand alone or should
> it be linked
> to other initiatives eg GCL, seamless, aplaws, life events, electronic
> service delivery process list from the iDeA ?
>
> So what does everyone think?
>
> Thanks
> Tony May
> Documents Manager
> Hertfordshire County Council
> Phone: 01992 556 729
> Comnet 26729
>
>
>
>
>
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