As mentioned previously the Local government Group of the RMS is interested
in creating a common file plan/classification scheme/taxonomy/thesaurus.
With this e-mail I am attempting to get an idea of what is required.
Firstly what should it be called? Taxonomy (big word that lots of people
use but are never sure what it means), file plan (sounds a bit confusing
are we filing a plan or planing a file?), or classification (reminds me of
the idea that people classify insects). Any other ideas? As this is one of
the main tools that we need staff within or organisations to use and
understand to group information together, we should call it something that
they can relate to.
The next thing to decide is how we are going to organise the scheme. Should
we be good and follow records mgt practice and use functions, or perhaps it
should be organised by subject. If we did use subject as a basis we could
more easily link into the other national programmes for sharing info. For
example the government category list (GCL) sort of compulsory under the e
government metadata scheme which we should all be following. Then there
are a number of schemes around for local government info on websites
seamless (or something similar) from Essex and aplaws (from newham i
think).
Once the scheme is created will it just stand alone or should it be linked
to other initiatives eg GCL, seamless, aplaws, life events, electronic
service delivery process list from the iDeA ?
So what does everyone think?
Thanks
Tony May
Documents Manager
Hertfordshire County Council
Phone: 01992 556 729
Comnet 26729
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