Just a couple of additional comments on this topic....
Firstly, whilst the comment below is true in some organisations and
countries, it is not necessarily valid in all situations. We operate in an
environment where scanning according to the appropriate guidance document
permits destruction of originals. I think it is the responsibility of each
Records Manager to work with his/her Legal colleagues to determine if local
legislation and regulations permit the destruction of originals. In many
situations, this will be permitted.
My second comment was just a reminder that "going paperless" does not just
mean converting paper to electronic. It also means not producing paper from
your own electronic documents. In many industries - mine amongst them - the
regulations specifically define originals as the source ELECTRONIC
documents. It is therefore counter-productive to generate hard-copy and have
hard-copy archived since this is not required by the regulatory agencies
that we're subject to.
Like others who have already corresponded on this topic, I'm not living with
my head in the clouds (not all the time anyway!). Our staff will still
generate hard-copy and use hard-copy in their day-to-day work. We're never
going to get the paperless office. However, as Records Managers I believe we
need to be encouraging our staff to view those as "convenience copies"
copies and move towards having the electronic records are the "archivable"
copy. We're promoting the less-paper office!
Eldin.
-----Original Message-----
From: Grahame Gould [mailto:[log in to unmask]]
Sent: 20 February 2003 00:21
To: [log in to unmask]
Subject: Re: Paperless office...
>>Scanning doesn't remove the need to keep the original
>>according the government/archive requirements.
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