We have the facility to store them ourselves - our problem is that the
receivers will not let us have them at present!
Lynda
-----Original Message-----
From: Christine Leek [mailto:[log in to unmask]]
Sent: Wednesday, September 03, 2003 11:30 AM
To: [log in to unmask]
Subject: Re: Occupational Health records
You could send each medical file to each persons Gp as they really belong to
the patient, other than that unless there is a sister company that you could
send all files to under a another Nurse. these files could get lost or miss
used
hope this helps
Chris Leek
-----Original Message-----
From: Hawkes, Lynda [mailto:[log in to unmask]]
Sent: 03 September 2003 09:34
To: [log in to unmask]
Subject: Occupational Health records
I would appreciate comments/advice on the following scenario please:
I work for an OH Consultancy and I have been looking after an engineering
company which has just gone into receivership. I went in to collect
personal possessions and the medical records and was told by the Health &
Safety Manager that he had removed the medical records from my locked filing
cabinet and had put them in his office. He insisted that they were his
property and I had no right to them. He had secretly held a key to the
cabinet for the last 2 years.
I spoke to the receivers who are not happy to give me the records until they
have spoken to their legal department but, thankfully after much insistence
on my part, the records have been moved from the Health & Safety office into
the area controlled by the receivers. I do suspect, however, that the H&S
Manager has access to ALL areas of the site and could still access the
records if he wished. He is also the Premises Manager by the way.
My Manager, who has been brilliant, has informed the HSE and I have spoken
to the legal bods at IOSH (the RCN and NMC were not helpful - the NMC merely
told me to contact RCN). My Manager is hoping to speak to Carol Bannister
today as she has been out of the office at the beginning of the week.
Needless to say, this has caused me much concern, having spent the last 2
years assuring the employees that their records are confidential. Even if,
as thought by IOSH legal bods, I will not be held responsible because the
records were in fact stolen, I still feel that I have let those employees
down.
Has anyone out there dealt with receivership cases etc and does anyone have
any advice or ideas??
Lynda Hawkes
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