We do something like this on a sampling basis. When most orders used to
be printed we asked the suppliers to insert the return (left-hand) portion
of the standard Innovative order form in the book. The form was stamped
with the receipt date and kept in the book until it was processed and
ready for shelving. The processing assistant date-stamped the form which
was then removed from the book. We now send most orders electronically
but have persuaded the suppliers to insert a slip with basic order
information such as order number, order date, etc. to send back with the
book.
When we decide to do sampling we enter the date of receipt and the date
when ready for shelving on a spreadsheet and calculate the number of days
between receipt and shelving. We can do this for the order date if that
is what is needed. It's not high-tech but it works. If would be nice if
we can use dates in order/item records for this, but in a multi-location/
multi-copy environment it might not be easy to match the correct order
with the correct copy.
Mieko
On Wed, 30 Apr 2003, Michael Emly wrote:
> I am trying to establish a Key Performance Indicator for monograph
> acquisition at Leeds, which would be based on the time elapased between a
> book being ordered and it being fully processed and ready for shelving.
>
> However I can see no easy way of establishing this time interval - the
> processing team are the last people to handle the book, and they don't work
> on the Innopac record. And even if they did, there is seems to be no field
> into which a date could be input and then compared to the ODATE in the Order
> record. Even if we totally ignore Innopac, I still can't think of a way of
> obtaining this data which doesn't require hours of staff time.
>
> Has anybody else grappled with the same problem and come up with a solution?
> I would be very interested to hear how you do it, on either a sampling basis
> or calculating the KPI for all acquisitions.
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Mieko Yamaguchi [log in to unmask]
Technical Services Manager/System Coordinator +44 (0)1248 382970
Main Library, University of Wales Bangor, UK +44 (0)1248 382979 (Fax)
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