Val, just a question about your first validation point. Will you be
checking against the UCAS database? If yes, what will the procedure be
for returning students on courses that are not on the UCAS database (or
on the database as "invalid" or "discontinued")?
Kati
Val Bryan wrote:
>
> Dear Colleague
>
> HIGHER EDUCATION INSTITUTIONS DATABASE - Data Collection Application
>
> During week commencing 19th January 2004, we intend to send you the Data
> Collection Application CD-ROM. This will ensure that we receive a complete
> database of all available course information across all HEI’s. To help you
> it includes the facility to download course information direct from your
> own system.
> A comprehensive User Manual is included on the CD-ROM in the documentation
> directory. We urge you to read the User Manual prior to commencing work,
> as we have incorporated important enhancements this year and by doing so
> you may save yourself some unnecessary work. The enhancements will improve
> the system overall not only for HEIs and LEAs but also for students who
> will be able to apply on line in AY 04/05 and as a result will for the
> first time, be able to see the course data you provide. These enhancements
> will also ensure a consistent approach across all HEI’s.
>
> The improvements relate primarily to validation rules and standards, some
> examples are:
>
> · If the HEI attempts to provide a UCAS course code for a course which
> is a non-UCAS course, the system will reject the course.
> · If the term dates are not consistent with the number of years the
> course has to run, the system will reject the data.
> · If a campus or location has no open courses linked to it the system
> will insist that the location is closed down.
>
> We would ask that the completed files be returned to SLC no later than 16th
> February 2004. If you are unable to meet this deadline, please advise us
> when we can expect to receive your return.
>
> Some HEI’s may not have definitive course information for all courses at
> this time. However, details, even if they are provisional, should still be
> included to ensure that students applying for funding for this course can
> be processed. If, at a later date the course details are amended or the
> course is withdrawn, then the database can be amended. Without information
> on all courses being available to Award Authorities when assessing
> students, temporary course codes will be used and all associated problems
> will be repeated. By returning your data as accurately as possible and
> within timescales, this can be prevented.
>
> Once the data is received we will upload this information to the central
> database and a receipt will be sent to you. It is essential that you do not
> delete the data or application from your system until we have confirmed
> successful processing.
>
> The Student Loans Company is committed to delivering the highest standards
> of service. The HEI Database is central to that commitment. We cannot
> deliver the required level of service without the close partnership of the
> Higher Education Institutions and the Award Authorities. By submitting
> accurate data on time, in the right format, Higher Education Institutions
> help to ensure the Student Support Scheme is delivered with the efficiency
> that students deserve. Once again, we would like to thank you for your
> support in this critical exercise.
>
> Stephen Haney MICM
> Student Support Liaison Manager
> The Student Loans Company Limited
>
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>
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>
> **************************************************************************
--
**********************************************************
* Kati Thomas *
* Senior Registry Officer
* Email [log in to unmask] *
* Academic Registry *
* Coventry University, Priory Street, Coventry, CV1 5FB *
**********************************************************
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