Dear Pat,
IAR's are nothing fancy. All that local authorities are being asked to do is to provide a listing of the categories of documentation they hold and what their standard procedures are for retention, leading to a document retention schedule. I have copied below parts of a table from our authority of the kind of thing required.
Column Headings:
1Function Description 2Retention Action 3Examples of Records 4Notes
1Historic Environment Records
(see also Ref 10.3)
Process of obtaining, compiling, accessioning & storing written information needed for Environmental Management, Planning & Development Control
2Permanent
Offer to Archivist if digital or microfilm copies produced
Transfer to CRO when reference to hard copies no longer required
3correspondence
paper maps & plans
photocopied documents
off-prints
manuscript records
index cards
news clippings
project files
4Common practice
>>> [log in to unmask] 11/12/2003 20:50:23 >>>
Dear All,
Just when I thought I'd got a handle on Data Protection, along comes
Freedom of Information ...
Is anyone here up to speed with Information Asset Registers? I went to
a presentation on FoI last week, and they were briefly mentioned. It
struck me that there might be some impact or interrelation with smrs,
museum catalogues and similar data. Or I might have been asleep during
a crucial sentence!
Best wishes,
Pat
(Surrey Museums Development Officer)
--
Pat Reynolds
[log in to unmask]
"It might look a bit messy now,
but just you come back in 500 years time"
(T. Pratchett)
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