Colleagues

Here is a further job opportunity at the BA that might suit those looking
to work in science communication:

Young People's Programme Administrative Assistant (Awards) - salary circa
£16K

The role with involve providing administrative and practical support to the
Young People's Programme Team at the BA, and will in particular involve
close working with the YPP Officer (Awards) and YPP Manager.  This is a
full time appointment on a three-year contract in the first instance.  A
job description and person specification is shown below.

If you would like to be considered please send a copy of your CV and a
letter stating why you would be suited to the post to me by Wednesday 14
August 2002 at either [log in to unmask] or to 23 Savile Row, London,
W1S 2EZ.  If you would like to talk about the post prior to that then
please feel free to contact me via email.

Many thanks.

Regards

Samantha Burge
Office Co-ordinator

the BA
23 Savile Row
London
W1S 2EZ

T: +44 (0) 20 7973 3056
F: +44 (0) 20 7973 3051
E: [log in to unmask]

www.the-ba.net

THE BA

JOB DESCRIPTION -YOUNG PEOPLE’S PROGRAMME ADMINISTRATIVE ASSISTANT

The Young People’s Programme administrative assistant will be part of the
team delivering and developing the young people’s programme of the BA.
Current activities in the young people’s programme are leading award
schemes - First and Young Investigators, CREST and Science Communicators -
and events and activities including baysday, Visions, the BA CREST Science
Fair and Backchat at the BA Festival of Science.  The Young People’s
Programme Assistant will be involved in supporting these activities.  The
post reports to the Young People’s Programme Manager and is one of two
administrative assistants in the team..

Responsibilities will include:


supporting the Young People’s Programme Manager by devising administrative
procedures to support the team and maximise its effectiveness, in
particular facilitating written and oral communication, managing diaries,
managing telephone cover, welcoming visitors etc

supporting the activities of other team members and prioritising tasks
effectively

arranging meetings within the team and with the many external individuals
associated with the BA’s young people’s programme

word processing of letters, records of meetings and other documents as
required by the team

database entry and management of programme entries for Science Year events
and activities

database management for other smaller events

covering the office in the event of absence of other team members

working closely and cooperatively with the other Administrative Assistant
in the division and in other divisions

actively participating in the young people’s programme team within the BA

other tasks as required by the Young People’s Programme Manager and other
team members

The post is full time and the contract is offered on a three-year basis in
the first instance.

From time to time the job entails working extended hours and occasional
weekends.

PERSON SPECIFICATION

Skills required:

ability to work with Microsoft Office in particular use of Access to
construct, maintain and interrogate simple databases, and Word to prepare
letters, draft documents and design simple layouts.  A working knowledge of
PowerPoint would be helpful.

a flexible and adaptable approach to changing circumstances

the ability to juggle conflicting priorities

the ability to remain calm under pressure

a good telephone manner

an ability to provide practical help at events

an ability to research ideas and source people and things

have an understanding of the current science education community and the
BA’s role within it.

be computer literate

be available to start work as soon as possible

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