I have had this one and decided to give them in a sealed envelope to another
Occ Health Team in the area. They were able to assist if there was a
problem. They also held the keys when I left employment until the new OHN
started.
If you are off sick or do a Reggie Perrin then they still have no need to
access confidential medical records ?
Amanda
> -----Original Message-----
> From: Stuart Cooper [SMTP:[log in to unmask]]
> Sent: 05 February 2002 18:45
> To: [log in to unmask]
> Subject: Access to OH Records
>
> Dear All,
>
> It seems to be my month for requesting advice .......
>
> I am a sole OH Adviser working as part of a majority non-medical team.
> The team comprises the service manager (occupational hygienist), 2 Welfare
> Officers (they have a kind of social work role) and an Office Manager. I
> do have a Practice Nurse that works for me but they are based in a
> separate building running a minor injury service. We also have a
> Consultant Physician and Medical Adviser who visit weekly as part of a
> contract with an NHS Trust.
>
> Currently I am the only person with keys to access the occupational health
> medical records. This clearly is an issue if, for instance, I am hit by a
> bus to give an extreme example. My manager is keen just to have a set of
> keys to the medical records simply placed in the departmental key box.
> The access to the keybox is restricted to her and the Office Manager. I
> am unsure though if this would be appropriate.
>
> I have considered several options:
>
> 1. Giving a spare set of keys to the Practice Nurse - OK unless she
> also is away.
> 2. Sealing the keys in an signed envelope to place in the key cabinet
> so that there is at least an audit trail of entry.
> 3. Developing a confidentiality statement to cover the team.
>
> Any thoughts or experience of dealing this problem before?
>
> Also, has anyone developed confidentiality statements to enable
> information to be shared with non-medical members of teams such as mine if
> required?
>
> Thanks for all of your time.
>
> Best wishes,
>
> Stuart.
>
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