Guidelines for individual group members planning to organise and host a
seminar style meeting...
Now that so many people have joined the list, it would be great if we could
get some seminars organised. If you are keen to arrange one in your area,
here are some guidleines that have been drawn up to give the meetings some
structure.
The aim of the meetings is to provide opportunities for mutual support, at
a local level, for people involved in elearning projects in museums,
libraries and archives. These meetings should be informal and offer a
chance to share experience/questions/problems/ideas.
The number of people attending should be limited to a maximum of fifteen to
keep meetings manageable. If the group is to work in the long term, it is
important that key lessons are circulated to all members, via email, after
each meeting.
How to host a meeting...
1.Choose a well-defined topic, probably in the context of your work but
focusing on issues of interest to other participants e.g. evaluation,
working with funding bodies, project management etc.
2.Send initial proposal to Emma Willson, group Secretary at
[log in to unmask] or to Martin Bazley, group Chair at
[log in to unmask] to avoid more than one seminar on the same topic being
organised at the same time/in the same region.
3.Advertise the meeting via the list, word of mouth etc. Include date,
timing, venue, topic, catering (if any), ICT set up etc. People should be
asked to respond directly to you.
4.Participants should be strictly limited to 15 to keep the meetings
manageable. If you have too many responses, select participants based on
the aim of coming up with some useful messages for dissemination to the
wider group and the need to get a good balance across sectors and areas of
expertise. For example, ideally at least two elearning project managers (or
equivalent) from each domain (MLAs) and if appropriate a regional/national
govt/agency representative and/or a commercial representative e.g. web
design/digitisation specialist company.
5.Tell participants they can come. If more than 15 want to participate,
you could choose to organise a repeat session on same topic. If possible
arrange in advance with someone to take notes during the meeting.
6. Organise seating, tables, audio-visual and/or ICT facilities, including
IT support if appropriate. Also catering if any.
7.Email arrival instructions etc. to participants one week before the
meeting. Ask them to confirm, so that spare places can be offered to the
waiting list. Include telephone contact details for last minute messages.
8.Ensure notes are taken during the meeting - preferably not by you as
someone needs to lead the discussion.
9.Email notes of meeting to all list members with offer to provide more
detailed info on request. Send evaluation form to elearning group Chair or
Secretary. (Within a week of the meeting taking place)
Best wishes
Martin Bazley List Owner
David Dawson List Co-Owner
Emma Willson group Secretary
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