Bear in mind also the Data Protection Act and the obligation to respond to
data subject access requests. It is only prudent, as well as in keeping with
the DPA, to look carefully at personal information and decide what is
needed for continuing operational purposes or as archives, then get rid of
the rest.
This is not to say you cannot keep archives containing personal data. The
Information Commissioner's Office agrees that the Fifth Data Protection
Principle does not mean that you cannot preserve personal data as archives,
you just change the purpose of processing to one of archival preservation.
The special Notification purpose set out in the draft Code of Practice for
Records Managers and Archivists (for which see the Society of Archivists'
website www.archives.org.uk) was agreed with the Information Commissioner's
Office .
Reverting to appraisal, for those working in organisaitons subject to the
FOI Act, note that the records management code under s 46 exhorts
authorities to do it.
Susan Healy
PRO
-----Original Message-----
From: Clare Cowling [mailto:[log in to unmask]]
Sent: 26 November 2002 10:45
To: [log in to unmask]
Subject: Appraisal
If we don't appraise and destroy the dross, particularly on electronic
systems, how are we going to answer FOI enquiries within 20 days? Any
suggestions?
Clare Cowling
University of London Records Manager
p.s. spending large sums of money on expensive systems is NOT an option
here.
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