> Dear Lis-linkers
>
> The workshop descibed below was circulated to CURL libraries, but there
> are still places available, so it is now open to all.
> Please email [log in to unmask] to confirm a place.
>
>
> PRESERVATION
> ASSESSMENT SURVEY
>
> The National Preservation Office, is offering one-day workshops on the
> use of its Preservation Assessment Survey method. The workshops are
> practical, and give hands-on experience of collection measurement, sample
> selection, and collection and condition assessment.
>
> The next workshop will be held at Durham University Library, on 23 May,
> from 11 am to 4 pm. There is no charge for the workshop. Refreshments are
> provided, and lunch is available at a cost of £5 payable on the day.
>
> You might want to send one or two members of staff, preferably those with
> direct responsibility for preservation or for collection management. The
> survey manager will normally be a librarian who either has some
> conservation knowledge or can call on other staff trained in conservation.
>
>
> If you are interested, please email [log in to unmask] to reserve a
> place.
>
> NPO PRESERVATION ASSESSMENT
> SURVEY
>
> What is it?
> How does it work?
> What can it do for me?
> Why should I use it?
> How do I get started?
>
> What is it?
> The NPO Preservation Assessment Survey is a means of obtaining a picture
> at a moment in time of the state of preservation of a library collection
> or archive holdings. It is quick to do, and provides information which can
> be used to develop preservation activity in the institution. It can be
> repeated in order to generate comparative data at different times or from
> different parts of a collection.The compilation of survey results from
> many institutions will allow the NPO to build up a national picture which
> will be used to develop preservation activity at the national level.
>
> How does it work?
> By selecting and surveying a 400 item sample, the PAS provides a
> statistically reliable report. It factors in not only condition but also
> use, value and environmental conditions.
>
> To use the method, an institution first has to select the sample, either
> from the whole of its holdings or from a selected part. The sample is
> selected on a random basis, either by random selection from a database or
> by systematic sampling from a random starting point.
>
> Each item in the sample is assessed. The survey form is simple, and fills
> two sides of A4. Part 1 asks questions relating to the preservation of the
> item, including assessment of value and use, and Part 2 examines the
> condition of the item, and the types of damage it may show.
>
> The information from the forms is keyboarded into an Access database, or
> may be entered directly into a laptop. The database structure developed by
> the NPO will organise the data to provide a number of preset reports, or
> can be interrogated by the institution's staff.
>
> What can it do for me?
> Knowing the state of preservation of your collection or archive is not
> just good management, it is essential when applying for funding, whether
> internally or for external grants. The way you care for collections has to
> be monitored, and progress reported. The effect of proposed improvements
> in preservation provision must be evaluated, and the need for specific
> forms of treatment justified. The PAS reports can provide this
> information.
>
> Why should I use it?
> The PAS can provide management information in a verified, standard format,
> which allows comparison across parts of an institution, between different
> storage areas, between institutions, within regions, and across sectors.
> External funding bodies and internal management boards find such
> information invaluable for assessing applications and can be expected to
> require a survey to be undertaken to support an application. The method
> takes full account of differences between libraries and archives, and can
> be used in institutions which have both printed and archive material.
>
>
> How do I get started?
> The National Preservation Office will provide a guide to the survey
> method, with full instructions on creating the sample and completing the
> form, a standard form, and a blank database. Staff are available to advise
> if there are questions that the printed guidnce does not answer. Each
> collection is different, and we now have experience of many layouts and
> situations and should be able to advise you how to proceed.
>
> Contact: AlisonWalker 020 7412 7798
> Email [log in to unmask]
>
>
>
>
>
>
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